Information Management Specialist

Contract

This is a DRC - National contract. More about DRC - National contracts.

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC Syria

DRC has been actively operating in Syria since 2008 mainly supporting refugees. In June 2012, DRC was authorized by the Syrian Ministry of Foreign Affairs (MoFA) to expand its humanitarian efforts and provide assistance to IDPs and the vulnerable resident population countrywide. Since then, DRC activities have been focused on NFI distributions, Shelter, WASH, Protection, Education, Livelihoods, and Mine Risk Education in six Governorates (Damascus, Rural Damascus, Dara'a, Aleppo, Hama, and Homs). While Protection/community service activities are provided to beneficiaries throughout our six Community Centers.

About the job

this non-managerial position is under the overall guidance of the head of programme. S/he will contribute to setting and implementation of DRC Syria Information Management framework, with particular focus on the establishment of the information management system and develop forms, online tools, and databases for capturing, evaluating, and improving project implementation. S/he will develop and maintain a monthly cumulative database as well as provide summary analysis and compile the findings into well-written and structured narrative and visual reports. S/he will support the rollout and harmonization of the countrywide information management system to ensure accurate data is sent to project managers and team leaders and document the lessons learned captured from the IM system.

Duties and Responsibilities

• Design/develop, test, maintain, support, and improve the IM system that maintains and organizes data on DRC activities and provides support in reporting, project tracking, and data analysis.
• Develop database security measures to safeguard information against accidental or unauthorized damage, modification, or disclosure, especially in terms of sensitive beneficiary information.
• Ensure that information systems and processes are compliant with applicable standards and guidelines related to information management and data protection, including donor standards and requirements.
• Ensure effective data management by improving existing or developing new data collection tools and methodologies, designing, and managing database systems for analysis purposes, and ensuring the proper translation for the tools within the humanitarian context.
• Develop, build and maintain reporting systems including visualizations using PowerBI, Tableau, or other suitable applications.
• Ensure quality and a harmonized data collection across all tools for different sectors and interventions to ensure quality, analysis, and AGD mainstreaming.
• Review sectoral databases and IM systems to lead harmonization of tools used across the different areas as well as linkages to the master database.
• Develop and maintain a monthly cumulative database for tracking beneficiaries reached under the different interventions and maintain an up-to-date status of information at the country level.
• Ensure efficient data collection and analysis linking the databases with the Indicator Performance Tracking Tool (IPTT).
• Document lessons learned captured from the IM system and share with the Head of Programme, Area Managers, and Coordinators as relevant.
• In consultation with the Head of Programme and Area Managers, supervise the recruitment process of IM staff and service providers or enumerators as well as build their capacity.
• Draft information products such as reports, charts, and infographics by turning data into graphic products to facilitate the dissemination of information to external stakeholders.
• Any other duties as agreed with the Head of Progarmme in relation to IM and data quality control.

Experience and technical competencies: (include years of experience)

• Minimum of 2 years experience in information management, database design or database administration, and/or information management with development projects implemented by national/international NGOs/UN.
• Experience with developing and building reporting systems including visualizations with PowerBI/Tableau or other suitable applications
• Experience with data collection tools such as ODK, Kobo Toolbox, SurveyCTO.
• Advanced knowledge with Microsoft Office Suite developer features such as VBA and Macros for automation is an asset.
• The ability to perform data analysis using SPSS and CC language is an added asset
• Demonstrated ability to concisely identify discrepancies, ensure the quality of the data and data analysis.
• Ability to work in a structured manner and independently with limited oversight.
• Ability to remotely support individuals.
• Excellent data analysis and report-writing skills.
• Experience providing training and support to project staff.
• Excellent negotiation and communication skills, including a supportive working style
• Solid knowledge of Geographic Information Systems (GIS) is highly recommended.

Education:

Bachelor's degree in information management, engineering bachelor, business management, Statistics, Computer Science, Computer Engineering, or other related fields.

Languages:

• English ( Fluent )
• Arabic ( Fluent )

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: 6 months

Level: G2 Non-Management

Location: Damascus - Syria

Expected Start date: 01st of March-2022

Application process

Interested? Then apply for this position by clicking on the apply link :

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=163377&DepartmentId=19001&SkipAdvertisement=true

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 15th of February-2022

Need further information?

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org