Information Management Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

He/She will network with, MoE/ REBs , cluster partners as well as inter clusters to encourage information sharing, sharing of assessment and survey results. Where there are both a national and a sub-national level cluster established, the post holder will ensure that there is effective communication, reporting, engagement, and coordination of information management tasks between the two levels.

He/she will collect, organize and maintain data and information on Education cluster coverage, programming and results for the Education Cluster across Ethiopia. The IM UNV Specialist will also produce and share information on the humanitarian response for the education cluster, manage information, dashboards, visualize and present results, gaps and trends with cluster partners.

Within the delegated authority and under the supervision of Education cluster coordinator his/her designated mandated representative(s), the UNV IM specialist will:

1. Support Service Delivery/Outputs

• Provide information management services to education clusters for key decision making • In consultation with the Education Cluster partners, MoE, and sub regional Education Coordinators/ clusters , develop key humanitarian IM products and information databases that consolidate, analyse and report/disseminate information critical to decision making • Support the Education Cluster Coordination team to conduct a mapping of all current and potential actors (including government, national and international humanitarian organizations, as well as national institutions and the private sector) through the provision of regular inputs/updates on the clusters’ 5 W’s response matrix and other tools. • Collect, review, compile and analysis the 5Ws on monthly basis from cluster partners, regional IMOS, produce dash boards, regular visualization, info graphics, snapshots and partner operational presence maps. Also, convert 5Ws to 4Ws on given template and share with OCHA and upload the same on RRM online template. • Work with Education Cluster members to conduct needs assessments and identify information gaps at national and sub-national levels and propose ways to bridge those gaps. • Facilitate information sharing between the Education Cluster members and UNICEF implementing partners by documenting best practices and sharing response data between the national and sub-national cluster(s) and OCHA. • Provide information management leadership in assessments and monitoring for the education programme, including joint assessments and leading on the preparation of analysis for donor meetings/ inputs with emphasis on cluster plans, targets, and achievements • Provide key capacity building, training, technical and monitoring support for cluster partners and sub regional clusters for effective function
• Contribute to education cluster meetings, highlighting evolution of needs, capacities, gaps and challenges

2. Web Maintenance and knowledge management

• Maintain and update information on the website including information/situation updates on the Humanitarian Response in consultation with the MoE and Cluster Coordinators . • Create visuals/ dash boards, info-graphs, partner presences and maps from 5W analysis and upload them to the education humanitarian website
• Convert 5Ws to 4Ws and update achievements on online RRM platform provided by OCAH • Support education cluster members to upload reports and documentation into online OCHA/humanitarian reporting systems. Liaise with OCHA on technical issues related to website maintenance or updates.

3. Informing Strategic Decision-making of the HC/HCT for the Humanitarian Response

• Manage a database that contains relevant EiE Response and Cluster information including an up-to-date cluster contact list, bi-weekly reports, multi-sectoral assessments and surveys, standards, and guidelines from MoE, etc). • Provide information management support in calculating the caseload, severity mapping and identifying people in need and critical target populations for Education interventions. • Work with the OCHA Information Management Specialist to develop appropriate supportive IM strategies for inter-cluster collaboration. Ensure timely submission of required reports to the OCHA IM Specialist on a weekly, bi-weekly and monthly basis. • Collect regular reports from cluster partners and regions on monthly basis (schools’ closures/ IDPs/ OOSC/ school damage etc) • Support the Education cluster with prioritization exercise(s), grounded in response analysis, and Core Education Cluster functions. • Use GIS for map production (where possible) and geographic data to produce maps in a timely manner as needed. • Support cluster on development of Humanitarian Needs Overview through data analysis, triangulation of data from different sources and support cluster on target calculations as well. • Participate in the Inter-cluster IMWG and represent interests of the Education Cluster in working groups.

4. Monitoring and Reporting

• Support the Education Cluster to develop a monitoring and evaluation framework for the of the cluster response plan and support the development of indicators that the cluster needs to monitor, linked to the response plan. • Ensure the cluster response plan is updated, with new indicators reviewed on a quarterly basis (or as required based no cluster response plan revisions). • Maintain/streamline monthly & weekly collection of reports from partners/ sub reginal clusters (including indicators); work with partners/ sub regional clusters to identify issues with regards to reporting, gaps in service delivery, and devise ways to solve them together with the Education Cluster partners. • Ensure gender, age, displacement status and disability disaggregated data is available from partners/ sub regional clusters

5. Build National Capacity Building for Preparedness and Contingency Planning

• Promote and provide training and capacity building activities of the Education Cluster partners/ sub regional cluster IMOs on reporting, data analysis, excel and the use of the IM outputs, etc. • Support the Education Cluster coordination, and partners on preparedness and contingency planning: consolidation of inputs by partners for the ERP, maintenance/update of the Education database to ensure quick access to data for analysis, and other IM tools, etc.

6. Accountability to Affected Population

• Support the Education Cluster coordination teams and cluster partners in setting up and maintaining a cluster complaint and feedback mechanism based on the inputs/guidance/feedback provided regularly to the cluster partners. • Prepare advocacy materials and information materials for sharing with external audiences not the situation of education across Ethiopia, and the needs of beneficiaries.

• Drive for results • Sound analytical skills • Technical knowledge on Information management/ data review and analysis • Working with team

in information management, analysis, produce dashboard or visualization or other relevant programmes; experience with sound knowledge on assessment is an asset, as is experience working in the UN or other international development organization; • Excellent knowledge of Power BI, MS Excel, access (e.g. Pivot tables and functions); proven technical expertise for managing data capture and storage, for analysing diverse datasets, and presenting information in understandable tables, charts, graphs’ and reports; Knowledge of establishing and managing basis websites (e.g. UNOCHA’s humanitarian response platform); proven skills in using GIS and map making packages and in web design are an asset • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete) • Sound security awareness;

Addis Ababa is the capital of the Federal Democratic Republic of Ethiopia. The population is estimated at about 4 million or so. Addis Ababa located in the Ethiopian highlands at an altitude of 2,500-2,700 meters. The climate is sunny and temperate, but it can be very cold at night, with freezing temperature at times. It is therefore advisable to bring warm clothing and foresee using heaters and/or log fires when necessary. Addis Ababa is the headquarters for the UN Economic Commission for Africa as well as the African Union (ex-OAU). Thus, there is a very large community of expatriates from all over the world. There are some 80 embassies/diplomatic missions. Housing is most of the time readily available and the rents are, on average, reasonable. Most foodstuffs, beverages, household goods, furniture and clothing, mostly imported from the Middle/Far East, South Africa and Europe, or local brands, can be found, although they can be expensive. Meat, fish, fresh fruits and vegetables are cheap and abundantly available.

The basic infrastructures - roads, utilities, and telecommunications - are below standard, as are medical facilities, which are still largely inadequate, although a few private clinics and hospitals provide reasonably good routine care. There are lots of tourist attractions to visit around the country, although the amenities are often poor to average. Several restaurants around the city serve local or international cuisine and there are numerous social and cultural events throughout the year organized by the international and local communities. Sports facilities (fitness, tennis, swimming, riding, golf, etc.) exist in the major hotels or in different establishments around the city. There are no major or special security concerns within Addis Ababa city limits.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.