Information Management & Reporting Consultancy - Supply Chain Division - Rome, Italy

Consultancy opportunity for 11 months, based in Rome, Italy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The Norwegian Nobel Committee has awarded the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

ABOUT SUPPLY CHAIN DIVISION

The United Nations World Food Programme (WFP) Supply Chain Division (SCO), with over 5000 trucks, 50 ships and close to 100 planes on the move every single day in over 120 countries and territories, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.

The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

Supply chain management is at the core of WFP’s humanitarian response and therefore an area of constant strategic focus. Over 4,500 supply chain staff work around the clock to deliver food assistance to beneficiaries in some of the most complex environments. Empowering our staff with the right expertise and skills is critical to our success. SCO is committed to offer an innovative and effective learning journey to all of its workforce.

WHY JOIN US?

• WFP offers an inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs.
• WFP is a 2020 Nobel Peace Prize Laureate

JOB PURPOSE

WFP’s Supply Chain Division, made up of more than 400 employees based in Headquarters and supporting a function of more than 4,000 employees worldwide, is seeking to strengthen its internal communications capabilities, facilitate information-sharing and create a sense of belonging across Supply Chain employees based in WFP's headquarters, Country Offices and Regional Bureaux. Working in Supply Chain’s Front Office based in HQ, the Information Management (IM) & Reporting Officer will lead development of a stronger knowledge base in support of the function, and create and maintain a central repository of information working with all Supply Chain branches and units. The incumbent will carry out day-to-day information management on behalf of the Division, and also provide support and guidance to IM colleagues in the units. Furthermore, the incumbent will manage corporate reporting on behalf of the Supply Chain Division. This role will complement and work closely with a growing Communications team, supporting ongoing efforts to improve both internal and external communications.

KEY RESPONSIBILITIES (not all-inclusive)

1. Support creation and maintenance of a single, back-end platform for information management in support of the 400+ Divisional and 4,000+ functional colleagues worldwide, in close collaboration with the Front Office, Learning & Development unit, and other colleagues as required.
2. Lead the sharing of best practices for Information Knowledge Management (IKM), ensure compliance with corporate standards and requirements, and utilize sound IKM practices to support internal communications and amplify the work of SCO branches/units and the wider function across the organization.
3. Work with IM/KM focal points across the division to establish and maintain a common information-storage platform for relevant materials, to facilitate more cohesive messaging across branches/units, while reducing duplication of efforts and easing workloads to drive efficiencies for the Division.
4. Lead change management to facilitate adoption of new processes for file storage and information sharing, demonstrating a customer service attitude and acting as a service provider to support branches/units as needed with the roll-out and adoption of a common approach.
5. Author, compile, edit and proof-read divisional corporate reports, including those submitted to the Executive Board.
6. Maintain Supply Chain’s quarterly and annual figures, updating standardized core slide decks and summary documents; ensure accessibility and dissemination of such core materials as part of improved IM efforts across the Division.
7. Proactively track and ensure regular maintenance of branch/unit-level factsheets, in light of divisional and branch-level changes, in order to maintain up-to-date information on Supply Chain’s WFP Go pages, working closely with Communications team.
8. Ensure regular maintenance of Supply Chain-related external and internal webpages, ensuring alignment with divisional narrative, latest results and priorities.
9. As linked to internal communications, support the Communications team in development and delivery of the monthly Supply Chain newsletter.
10. Ensure that all written outputs are compliant with WFP templates, editorial guidelines, and standards.
11. As part of a small and nimble Front Office team, supervise Knowledge Management Officer.
12. Provide additional editing and proofreading support as requested.

STANDARD MINIMUM REQUIREMENTS

Education

• Advanced university degree in social sciences, international relations, communications, journalism or related field.

Experience

• A minimum of six years of professional experience in an international context.
• Prior experience with communications/reporting is essential.
• Experience working on Knowledge Management initiatives.
• Supply chain experience, or experience in related industries, is desirable.

Knowledge and Skills

Ability to meet deadlines and work under pressure, responsive to changing priorities; strong interpersonal communication skills in diverse and multicultural environment; excellent written skills (English) and analytical and synthesis abilities; experience with Adobe Creative Suite; ability to build strong working relationships across a diverse range of stakeholders.

Language

• Fluency in English, with excellent written and spoken command. Knowledge of a second UN language is strongly beneficial.

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP:

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

Application deadline: Friday 25 August (midnight Rome time)

Your CV must be submitted in English

All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. All selected candidates will therefore undergo rigorous reference and background checks.

Qualified female applicants from developing countries are especially encouraged to apply. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.