Information Management Officer- SC8 (Kuajok)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Efforts to address conflict in Tonj over the last two decades have generally not adopted an intentional, sequenced, and community-led peacebuilding approach. Resolutions are often not implemented, with no visible peace dividends or mechanisms to contain new incidents. The suppression of norms of restraint (including kong koc) has removed safeguards from customary institutions, which is exacerbated by ongoing impunity. Peace attempts often lack resourcing and scope to cover the maximum geographic and social extent of prevailing conflict dynamics.

WFP, in collaboration with UNMISS, UNDP, Peace Canal, TOCH and ADRA have developed the Kong Koc project, funded through the Reconciliation, Stabilization and Resilience Trust Fund (RSRTF). WFP, as the lead agency for the project as well as for the Area Reference Group (ARG), will establish a project management team comprised of a Project Coordinator, an Information Management Officer (IMO) and a MEAL Officer who will work collaboratively with all members of the Kong Koc consortium and will support the effective management of the ARG, as well.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Political Science, International Development, Development Economics, Marketing Communications or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

National Professional: Fluency (level C) in English language and knowledge of spoken Arabic or a major indigenous language in Warrap is advantageous.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), and typically report to a more senior Government Partnerships Officer. Job holders are likely to be working closely with a more experienced professional staff member, receiving guidance and regular feedback on work performed.

JOB PURPOSE

To support all Operational Information Management activities for the Kong Koc consortium and the ARG and contribute to the establishment and presentation of a standard operating picture of the project and its results.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collate relevant information and data from various sources to facilitate and maximize the exchange of information and data flow between consortium and ARG members, to provide operational awareness and understanding of events that may have operational impact.
2. Support the collation and dissemination of political and humanitarian analysis pertaining to the project approach, response strategies, trends and preferences to contribute to adaptive programming.
3. Support the preparation of donor reports, communication materials, presentations and advocacy materials, ensuring collaboration with project partners to ensure coherence and quality of information.
4. Collaborate with WFP internal counterparts to ensure consistency in humanitarian information and to complement WFP analysis and information.
5. Support the preparation & dissemination of findings from assessments, community planning processes, and dialogues.
6. Support the Project Coordinator in preparing, organizing and providing secretarial support to coordination meetings, events, etc.
7. Support the establishment of information management and sharing protocols within the ARG.
8. Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Relationship Management Demonstrates ability to build and sustain effective collaborative relationships with appropriate stakeholders and contacts in area of expertise to raise the profile of WFP, build relationships and further organisational aims. Communication Expertise Collates accurate and timely information in required format (i.e. written or visual communications materials as well as verbally), to facilitate information flows and informed decision making on communications issues. Information Analytics, Reporting & Management Gathers, analyses and reports information in a manner that draws out fact-based insights to inform approach to partner relationships and support substantive discussion with partners. Captures relevant information and progress, and ensures internal information sharing. Resource Mobilisation Analyses relevant technical data and prepares briefs to raise resources for operations, negotiates contributions and keeps donors informed of key policies. Ensures and oversees timely registration of contributions and forecasts, aiming for accuracy and conformity with donors' documentation and WFP's rules. Business Process Support & Technical Guidance Provides technical support to other business areas, identifying procedural issues and solutions. Applies understanding to ensure system maintenance and to support the design and implementation of system changes, supporting users and ensuring relevant training and materials are provided as necessary.

OTHER SPECIFIC JOB REQUIREMENTS

• Strong written and oral communication skills, including substantive analysis and report writing skills.
• General knowledge of information management best practices, techniques, and processes.
• Ability to demonstrate knowledge of conflict dynamics in greater Tonj and/or Warrap State will be considered an advantage.
• Competencies: Teamwork, Time Management, Communication, Accountability

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

University degree in Communications/Journalism, Social Sciences, International Development or other field relevant to humanitarian, development and peacebuilding programming.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

30 September 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.