Information Management Officer

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

The UN Volunteer will work in the UNDP Ethiopia Country Office, in support of regional programming efforts across the CO’s programme portfolios, with a focus on early recovery and social cohesion, in the key functions listed below. S(he) will also work closely with the UNDP teams; UN agencies; and the UNDP Crisis Bureau.

Summary of key functions:

• Data Capture, Management and Analysis
• GIS map production
• Training and Technical Support
• Conflict Prevention Coordination Support

Data Capture, Management and Analysis:

• Support with data coordination, especially as it relates to sectoral data (eg. Who does What Where and When (4W) data, and assessment data) for recovery programmes;
• Support in developing data collection tools, databases and statistical reports and operational maps.
• Build/ maintain regular contacts with information management partners to collect operational data and to ensure it meets relevant standards and is available for exchange;
• Design, develop and manage databases, spreadsheets, and other data sources;
• Consolidate operational information on a regular schedule to support analysis, including compiling and updating available GIS data (GPS tracking, data from other agencies, etc.);
• Process and analyse data to support operational analysis and decision-making for recovery programmes;
• Prepare data tables, infographics/maps and contribute to planning and monitoring reports;
• Produce 4W data analysis and present the data using tabular/ graphical representation;
• Work closely with clients to identify their needs and advise on the information products and services that UNDP can offer to enhance their recovery work;
• Develop strong links with other IM staff in the humanitarian and development community to promote coordination and information-sharing between organizations;
• Ensure appropriate dissemination of meeting minutes, assessment reports and other information products to relevant partners;
• Maintain contact and distribution lists;
• Ensure that confidentiality and the right to privacy is maintained with regard to confidential information
• Produce and update analysis products accompanied by maps, charts, and infographics to support strategic and operational decision-making.
• Collaborate with NDRMC and UN OCHA Information Management Unit to develop early recovery analysis products.

Qualifications/Requirements

Required degree level:

Master degree or equivalent

Education - Additional Comments:

Advanced university degree (Master’s degree or equivalent degree) in information management, social science or related.

Required experience:

24 Months

Experience remark:

• A minimum of two years of progressively responsible experience in information management, information systems, geographic information systems (GIS), database development, web management, visualization, or other related areas;
• Proficiency in Microsoft Office, in particular, Microsoft Excel
• Knowledge of current GIS software (ArcGIS, Google Earth, QGIS) desirable
• Knowledge of Adobe Illustrator desirable
• Knowledge of database development desirable
• Experience in mobile data collection technologies and GPS an advantage
• Experience in conducting research on humanitarian needs analyses, early recovery, peace and security, particularly in crisis contexts would be an advantage;
• Experience managing information in international development or humanitarian context as well as relevant experience within the UN system is highly desirable;
• Experience with coordination within the UN system, government or civil society if highly desirable;
• Knowledge and understanding of theories, concepts and approaches relevant to the management of information in an international development or humanitarian context;
• Ability to conduct data collection using various methods;
• Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases;
• Ability to quickly establish and maintain effective working relations with people of different cultural backgrounds and languages.

Language skills:

• English(Mandatory), Level - Fluent
• Amharic(Mandatory), Level - Fluent

Area of expertise:

Public information and reporting

Area of expertise details:

Functional competencies:

• Intimate understanding of designing and conducting primary and secondary data gathering and research including survey design and implementation, research interviews, etc.;
• Looks at experience critically, drawing lessons, and building them into the design of new approaches;
• Possesses strong analytical and research capabilities, including the ability to produce high quality reports and knowledge products;
• Knowledge of the UN Charter and mandate, systems and tools in the area of conflict prevention, peacebuilding, crisis preparedness and response;
• Creates an environment that fosters innovation and innovative thinking;
• Makes the case for innovative ideas from the team with own supervisor;
• Designs management systems based on established best practice;
• Formulates strategy for the implementation of systems;
• Review systems performance to support rigorous development of systems standards and modes of operation;
• Ability to coordinate and conduct trainings on data and information management systems, ensure knowledge management, identify and share best practices.

Core Competencies:

• Promoting ethics and integrity, creating organizational precedents;
• Building staff competence, creating an environment of creativity and innovation;
• Creating and promoting enabling environment for open communication;
• Creating an emotionally intelligent organization;
• Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
• Fair and transparent decision making; calculated risk-taking.

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering Others, Ethics and Values, Integrity, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Ethiopia and legal residents in Ethiopia with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

Candidates with long-term experience are encouraged to apply. Provided that the respective requirements are met, the assignment might be considered as UN Volunteer expert (15 years of experience), including 40% additional VLA or as UN Volunteer Senior Expert (15 years of experience incl. international experience), including 100% additional VLA.

Application deadline: 30 March 2021