Information Management Officer

Only candidates who are not nationals of the country of assignment are eligible to apply to this position

Hardship Level

BFamily Type

FamilyResidential location (if applicable)

Grade

PR3Staff Member / Affiliate Type

Professional### * Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality.

In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.

Reason

Regular > Regular AssignmentRemote work accepted

NoTarget Start Date

2024-01-24Job Posting End Date

February 14, 2024Standard Job Description

Information Management Officer

Organizational Setting and Work Relationships

The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern. The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making. The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, Country Operations and key external partners, including persons of concern.

Under the direct supervision of the (Snr) DIMA Coordinator/Deputy Director/Head of Service/Representative/Senior IMO or other designated manager, the Information Management Officer is responsible for coordinating and supporting data and information management activities in the relevant offices, as well as supporting and overseeing data and information management activities in the relevant country and regional offices.

They are either part of or responsible for leading and motivating a team of data and information management staff in the regional office (depending on regional office configuration); to ensure coordination among staff working on information and data management activities in the regional office; and to function as the liaison with Headquarters on data related issues.

Information and data management staff are responsible for coordinating, planning and delivering on data and information activities for all UNHCR operational contexts, responses and populations of concern, including providing coordination and leadership in partnerships on data with all stakeholders - including persons of concern. They serve the entirety of UNHCR staff and activities, including protection, programme, operations, external relations and executive management for evidence-informed planning, advocacy, and coordination. They are key in ensuring multi-stakeholder, multi-sector, and multi-country activities are provided with robust and meaningful data and information to support planning, funding and advocacy efforts. This includes both internal and external assessments, regional and country-based planning and monitoring activities such as the COPs, CRRF, RRPs, HNOs, HRPs, and Cluster Plans.

Information and data management covers the assessment, design, implementation and evaluation of data and statistical related activities. This includes assessment of the information landscape; definition of information and data needs; design of data and information activities, including data collection, analysis, storage and dissemination; implementation of data and information management activities; and monitoring and evaluation of data management activities. The focus is largely operational and protection data along with financial and HR data related to assessment, planning, monitoring and evaluation. This is the data, information and analysis needed to deliver robust and comprehensive assessments and evaluations, and to support results-based planning, monitoring and reporting implemented by UNHCR and by its partners.

Depending on if they are located in HQ, regional or country offices, the role of the data and information management staff is to provide the necessary quality assurance and technical support for the full range of the data and information management and analysis activities to countries and regional offices; to ensure these process are in accordance with technical standards for data and information management; and to undertake regional or country data and information management (definition, collection, analysis, storage and dissemination) activities. In addition they are responsible for coordinating HQ and external support to the country and regional offices, to liaise with relevant bodies on relevant data and statistical matters; to monitor the quality of data and information management activities in country/regional or HQ; to design and implement global, regional or country-based data strategies and systems; to ensure data and information activities are implemented in accordance with data privacy policies, global data sharing agreements and data protection regulations; to communicate the status, value and importance of data; to provide the data, information and analysis needed for global analysis; and to identify risks and opportunities based on insights derived from data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties

Coordinate data and information management activities at the Country /Regional/Global level: - Participate in the relevant data and information management team and activities. - Contribute to the design and implement data strategies and systems. - Assist the data team and others communicate the status, value, and importance of data. - Support the collection, storage, management and protection of data in the region/country or at the global level. - Support consolidation of data systems, including the interoperability of operational data and systems. - Ensure consistency of data and results for country, global and regional analysis, including cross border analysis and response. - Identify risks and opportunities based on insights derived from data. - Support the coordination with HQ, external and internal partners on data and information management efforts and mechanisms, including OCHA, IOM, regional economic commissions and other institutions with statistical or data interests, UNICEF, and WFP. - Lead or take part the relevant IM networks (internal and external) on refugee, IDP, stateless and related issues. - Improve data quality in the region/county or globally through field support, capacity building, monitoring and feedback. - Support data security, data protection and responsible data-sharing.

Support offices with data and information management support (if Global or Regional): - Provide technical guidance on methodologies, and support for data management activities such as surveys, secondary data reviews, targeting and vulnerability assessments, indicator definition, population estimation, profiling, statistical analysis, predictive analytics, big data, international recommendations, GIS, data visualisation, maps, official statistics and other data and information management activities. - Support the analysis of primary and secondary data for interpretation and evidence-informed decision making. - Support the monitoring of data and information management activities in the relevant offices for integrity, veracity, reliability and credibility and compliance with policies. - Document needs and capacities for data management activities. - Provide technical and training support to operations. - Support assessments and situational analysis process with analytical frameworks, data collection, and analysis (standards, methodologies). - Support planning process (standards, methodologies) quality assurance and technical advice on Theories of Change and indicators, as well as with data and statistical analysis - Support monitoring by providing quality assurance and technical advice to the monitoring methodologies, data collection and analysis. - Review and assess country or region-specific data systems and needs; provide recommendations for solutions. - Undertake data and information management activities: - Lead and undertake data management activities (definition of needs, data collection, analysis, storage and dissemination) - Lead and undertake geospatial analysis, statistical analysis, targeting, surveys, indicator definition and other data management activities. - Consolidate data and information for analysis. - Support analysis for comparative country, regional and global analysis, including political and socio-economic trends. - Take part in planning processes (COPs, regional RRP, regional migration response plans, etc.). - Support cross-country assessment and situational analysis, such as in regional RRP situation. - Undertake the analysis of trends concerning changes at the outcome and impact levels. - Develop information management products such as indicators, templates, maps and dashboards. - Help ensure data is curated and stored in data registries and libraries in accordance with standards. - Provide population movement tracking systems and other population data systems - Support solutions for meeting 'communication with communities' information and data needs.

Work in close collaboration with: - All staff to further data literacy and assist in interpretation the data. - Registration staff regarding the use of individual and personally identifiable data collected or managed by UNHCR. - Programme staff on the data and information aspects of assessment, targeting and monitoring (three most data driven aspects of the OMC). - Cluster coordinators and partners on data and information needs in UNHCR-led cluster operations, including HNO and HRP processes. - Inter-agency staff on the development, coordination and monitoring of responses plans. - Protection staff on the design, implementation and analysis of protection and case monitoring systems. - Operations coordinators and reporting officers on the design and delivery of data and information management products for internal and external consumption. - Sectors technical experts on the methodologies, formats, storage and dissemination of sectoral data and information, including cross sector analysis. - Senior management to understand and serve their information and knowledge needs. - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education Social Science; Statistics; Information Management; Physical Science; Economics; Data Science; Geography GIS; Engineering; Demography Computer Science;

or other relevant field;

Certificates and/or Licenses Not specified

Relevant Job Experience Essential 5 years in data or statistical field, 3 years in international context and/or humanitarian or development situation. Experience with data sharing, data management and data analysis to support policy formulation and implementation.

Desirable Knowledge of national and international statistical systems; knowledge of international protection, human rights and international humanitarian law; experience in data collection and analysis in field situations; knowledge of GIS and geospatial systems and techniques.

Functional Skills DM-ArcGIS (Geographic Information System) DM-Data Collection and Analysis DM-Data collection methodologies IM-Statistics Analysis DM-Data Management DM-Database Design & Development DM-Metadata Creation & Management DM-Open Source Software & Data DM-Population census and econometrics DM-Protection Data Management Systems DM-Cartographic Skills SP-Design tools such as Global Positioning System (GPS) CL-Cluster Information Management Tools, Resources and Approaches PG-Needs Assessment and Response Analysis DM-Data governance, quality assurance and preservation DM-Development of and revision of data standards DM-Data Interoperability DM-Data science methodologies DM-Qualitative data analysis DM-Quantitative data analysis (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The desired candidate should have the following: Extensive experience in work with information management at the field level (at the very least in branch office/country office level). Experience working in IDP operations with UNHCR or other UN agency. Experience supporting a UNHCR led cluster with information management, especially the Protection Cluster. Experience working in the field with information management and supporting assessments. Experience in supporting consultation with communities. Experience in working in context of both armed and disaster related displacement. Experience working with the following tools: PowerBi and excel. Experience having worked with JIAF or JIAF 2.0 during an HNO process led by OCHA with clusters. Experience having accompanied an entire HNO/HRP process from an IMO perspective - in particular severity indicator/analysis. Experience engagement with Government on a technical level on IMO. Experience coaching NGOs and, especially, national partners in improving their internal IM and 5W capacity. Experience in monitoring and evaluation with NGO partners.Required languages (expected Overall ability is at least B2 level):

,

,

Desired languages

Portuguese,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

UNHCR has had an established presence in Maputo and Nampula for the protracted refugee situation. In November 2019, it opened a field office in Pemba to respond to the IDP situation caused by the violent insurgency that began in October 2017 in Cabo Delgado. Since 2017, Northern Mozambique has been the epicentre of a conflict resulting from attacks perpetrated by non-state armed groups (NSAGs). According to ACLED, the conflict has caused 5,740 fatalities since 2017. Furthermore, property has been lost, villages, settlements, and infrastructure have been destroyed, the availability of basic services has become even more limited, civil administration has been severely impacted and over a million people have been forcibly displaced within Cabo Delgado and towards other provinces of Mozambique. The most recent development during the reporting period has been characterized by a steady return movement of IDPs to their areas of origin, with an increase of 188,521 returnees from November 2022 to August 2023, according to DTM-IOM Round 19. The UN launched a Humanitarian Response Plan (HRP) for northern Mozambique, including Cabo Delgado, Nampula and Niassa provinces. Its Protection Chapter identifies around 1.4 million persons in need. UNHCR leads the Protection Cluster both at national and Cabo Delgado level.

The Information Management Officer for Maputo reports to the Senior Cluster Coordination Officer (Protection) and supports the IDP response as part of the National Protection Cluster. S/he also supports information management of UNHCR 's operational response. The incumbent is expected to have sound experience in tasks and responsibilities like the ones s/he will be responsible for:

• Supporting the Protection cluster in Maputo in the collection, storage and management of protection data;
• Collecting, compiling and tracking information for the Protection Cluster 's 5Ws related to protection delivery;
• Elaborating maps, infographics and other information products to assist operational decisions and allow the Protection Cluster and UNHCR as an agency to brief the UN community, partners donors and other external audiences;
• Proposing additional information management products whenever needed;
• Supporting the HCT in its data and information management efforts especially during HNO/HRP exercises;
• Ensuring data quality and consistency control;
• Supporting the Protection Coordinator with online surveys, contact and mailing lists;
• Supporting information management of UNHCR as an agency at the Maputo level.

Living and Working Conditions:

Mozambique has a total population of 29 million people and Maputo is its capital city. The total area of Mozambique is 799 380 Km square from North to South. It is tropical hot and humid. The hottest and wettest months are December to February, when the average daily minimum temperatures are around 22 °c and the average daily highs of 30 °c. The rainy season is between October and April. Winters (June to August) are mild with the average daily temperature ranging from 13 °C to 24 °C.

Maputo is a B, Family duty-station where the security level is considered low (2). The security situation in the Southern area is relatively calm, the biggest concern being criminality in the main urban centers of Maputo, Matola, Xai-Xai and Inhambane cities. Floods occur every two to three years, with higher levels of risk in the southern provinces. Seasonal rains (November to April) and the lack of drainage infrastructure to accommodate stormwater runoff often leads to flash floods.

Traffic accidents are common in Mozambique due to the poor condition of the roads and poor driving and vehicle standards.

The metical is the local currency and exchange rate stands at USD 1 equivalent to about 63.25 meticais (MZN) as per December 2023. There is a wide range of Banks and ATMs to meet financial needs. Credit/debit cards are accepted in most places.

The public healthcare system in Mozambique is basic and limited. Private clinics can be found in Maputo and other larger cities in Mozambique. Mozambique lies in a malaria zone, so the necessary precautions should be taken: Avoiding mosquito bites by using nets, candles and sprays is recommended.

Vaccinations for diphtheria, hepatitis A, tetanus and typhoid are recommended. Tap water in Mozambique is not safe to drink, so bottled or boiled water should be used instead. Communication and transport services are available at various costs. The housing market is healthy but quite expensive, with a wide selection of apartments and houses for rent. Apartments can be rented from US$ 1,000 to US$ 1,500 per month and meals at the restaurant cost between US$ 10 and US$ 30.

Maputo has several open food markets and several large supermarkets that sell food, clothing, and household goods at reasonable prices. There are cinemas, several bars and discotheques for entertainment. Maputo is only two to three hours' drive away from Swaziland (Mbabane) and South Africa (Nelspruit).

Additional Qualifications

Skills

Education

Bachelor of Arts (BA): Demography, Bachelor of Arts (BA): Information Technology, Bachelor of Arts (BA): Social Science, Bachelor of Arts (BA): StatisticsCertifications

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: RefugeesCompetencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Judgement & decision making, Organizational awareness, Stakeholder management, Teamwork & collaborationUNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 3 to Bi-annual Compendium 2023 - Part BAdditional Information

Functional clearance

This position doesn't require a functional clearance

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Added 3 months ago - Updated 3 months ago - Source: unhcr.org