INFORMATION MANAGEMENT OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,639 USD and 184,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in Multimedia Resources Unit (UN Audiovisual Library), Audiovisual Services Section, of the Coverage and Media Services Branch, News and Media Division, Department of Global Communications. The Audiovisual Library holds a unique collection of current and historical films, videos, audio, and photographs and provides broadcast-quality recordings of current events at the UN Headquarters – meetings, press briefings, stakeouts, and special events – for use by broadcasters, UN Offices, Permanent Missions, and institutional clients. It also provides access to historical recordings of UN events, UNTV and Radio productions, raw footage, and other audiovisual archives. The incumbent reports to the Chief of Unit.

Responsibilities Within delegated authority, the Information Management Officer will be responsible for the following duties:

• Provides advisory services on audiovisual recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on multimedia assets management systems.
• Manages projects related to audiovisual archiving of audio, video, photo and other multimedia assets and other curated audiovisual collections in order to keep them complete, up-to-date and consistent with AV archives standards for access and preservation.
• Researches, analyses and evaluates new applications and solutions of business processes, and best practices for multimedia assets management and makes recommendations for their deployment and maintenance.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems.
• Develops training materials and user manuals; trains staff in use of the digital assets management including metadata management.
• Manages audiovisual records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal, Understands, keeps current with and applies preservation techniques and strategies for audiovisual records in all media.
• Manages audiovisual archival processing activities by overseeing adherence to preservation, standard description and metadata standards; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements.
• Performs and supervises reference functions by advising internal and external users about audiovisual records holdings and accessibility; maintaining communications with other information management networks and audiovisual records and archives specialists; supervising retrieval and reproduction activities of junior staff.
• Evaluates adequacy of existing audiovisual records management and reference tools to support access and preservation functions of DGC.
• Initiates and sustains professional relationships with key constituencies as well as vendors for audiovisual specialized service providers.
• Liaises with media partners who are interested in providing content in-house and coordinates with the Office of Legal Affairs to execute a Memorandum of Understanding (MOU) for such arrangements as needed
• Acting as focal point with Broadcast and Information Technology areas on issues related to Media Assets Management System (MAMS), monitoring and reporting on developments, responding to inquiries, requesting the creation of appropriate folders categories for content created by DGC production areas.
• Assists in programme administration, including provision of assistance to or supervision of contractual employees and junior staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, in planning, procurement, and finance or facility management as required.

• Performs other related duties, as required.

  Competencies Professionalism: Knowledge of information management, archives, library and record keeping fields, particularly in audiovisual archives and library policies and procedures, standards and best practices for both accessibility and long-term preservation, digital assets management systems, metadata management, authority control systems and tools. Knowledge of digital media life-cycle and workflows covering ingestion, technical processing, metadata maintenance, distribution, and archiving and demonstrated proficiency in all aspects of digital as well as analog archives management standards and best practices. Strong analytical and problem-solving skills and ability to handle a range of technical, internet and multimedia-related issues. Ability to conduct research and provide recommendations on information management trends, including appraisal, conservation and migration management; records preservation and description. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education Advanced university degree (Master’s degree or equivalent) in Library, Archival Sciences, Information Management, or Mass Communications. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of five years of progressively responsible experience in information management, communications, public information, and multimedia production is required.

Experience with audiovisual archiving, media library management, or related fields, is required.

Experience in database management systems, maintenance of multimedia website where audio, video and photo are the primary contents and web-based distribution systems, tools, methods, and procedures, is required.

Experience with digital asset management systems is desirable.

Experience in radio and TV broadcast, non-linear digital editing systems and workflows, as well as digital audiovisual and multimedia archiving formats and standards, is desirable.

Experience in photo caption writing, or related editorial/writing functions, is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 30 September 2023 with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

• For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 December 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.