Information Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is located in UNSOS’s Filed Technology Service (FTS), Service Management, Information Management Unit, Mogadishu. The Information Management Assistant reports to the supervisor of Information Management Unit.

Information Management Unit (IMU) is among the FTS units that incorporates systems and is a discipline in an organization that seeks to improve the quality of an organization’s information, and how it is captured, store, used, accessed, moved and achieved or destroyed.

Under the direct supervision of Information Management Unit, the UN Volunteer will undertake the following tasks:

• Oversee records accessioning operations by supervising and guiding staff in receiving transfers; ensure the application of retention schedules and the establishment of links to previous accessions. • Establish procedures to ensure enough information (metadata) is captured, and to man-age the Mission’s records and archives. • Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information • Operationalize document and data standards and promote them within the mission • Support the quality of documents and data by enforcing standards throughout a network of Information Management focal points. • Manage records disposals by coordinating with relevant staff concerning offsite storage; ensure the proper preparation of background information for the review of archivists; implement approved retention schedules; supervise the staging of records for disposal, ensuring incineration and/or shredding is available for confidential records. • Provide work direction and guidance to junior Information Management Assistants and/or contractual staff by managing and coordinating their work. • Prepare work output and progress reports on the work of the Unit for the supervisor and senior management • Provide relevant technical support to users of information services. • Perform other duties as assigned by the supervisor.

• Integrity and professionalism • Accountability: • Commitment to continuous learning: • Planning and organizing: • Teamwork and respect for diversity: • Communication: • Flexibility, adaptability, and ability and willingness to operate independently in austere, re-mote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

In the field of information, archives and records management work or related area. Experience in coordinating and implementing Information Management related tasks is desirable. Experience providing services related to Information Management to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

General: Mogadishu is the HQ of UN operations in Somalia area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to adhere to the guidelines, security plans and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN provided accommodation in the UN Compound at the Aden Abdulle International Airport (AAIA).

Accommodation: Due to the security situation in the UNSOS mission area and the fact that there is no private living accommodation, expatriate personnel deployed to Mogadishu are provided secure accommodation in a camp environment. Some accommodation (hard wall and prefabs) is paid for by UN personnel on a monthly basis, while bunkerized sea container accommodation is provided free of cost. UN-provided accommodation is equipped with basic furniture. Power and water are provided by the UN inside the camp to its occupants.

Food and Diet: There are UN Contractor-managed dining facilities within the UN Camp in Mogadishu where food can be purchased. Personnel may cook their own meals in common kitchens within the camp.

Health: Exposure exists to several tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended. Vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellents. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu.

Rest and Recuperation: International personnel, including UN Volunteers working in the UNSOS mission area are entitled to a Rest and Recuperation break after every four-week period in Somalia. Nairobi is the designated R&R location to which transportation is provided. R&R consists of five calendar days, with an additional two days of travel time. Accommodation, meals and other expenses while on R&R are borne by the individual. The timing of when R& R is taken must be balanced against operational requirements.