Information Management Officer

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UN MINUSMA - United Nations Multidimensional Integrated Stabilization Mission in Mali

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Application deadline 1 year ago: Friday 16 Dec 2022 at 00:00 UTC

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Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• Information management in the O/COS has improved, including through the establishment of a logging and tracking system; • Efficient communication and workflow are maintained between the Office of the Chief of Staff and the sections and units falling under the O/COS as well as with other Mission components; Correspondence is circulated in a timely manner and the highest standards of filing is ensured; Administrative requests are handled in a timely manner in accordance with UN procedures and standards; • Other administrative responsibilities, including the logistical aspects of visits, arranging meetings, logistical support, in coordination with other Mission components, are timely and diligently performed;

 The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs).

Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Under the overall leadership of the Mission Chief of Staff (CoS) and the direct supervision of the Deputy Chief of Staff, the UN Volunteer will undertake the following tasks: • Coordinate with the different Mission components, field offices and the UN Country Team to have a consistent flow of information to facilitate reporting requirements; • Support the preparation and coordination of official visits to MINUSMA in liaison with relevant mission components; • Verify and de-conflict information with originators at Mission HQ and in the field as well as with UN HQ in New York; • Edit and ensure the quality of outgoing documents submitted for the Chief of Staff’s re-view and approval; • Prepare correspondence, code cables, notes, memoranda and prepare responses to queries on behalf of the Chief of Staff; • Provide substantive and practical support to the Office of the Chief of Staff in ensuring proper coordination between the regional offices and the Mission’s HQ including by guaranteeing timely and accurate communication flow between the field offices and HQ; • Compile, review and analyze information in order to facilitate the drafting of various strategic documents and plan of actions; • Participate, as required, to planning processes to ensure the inclusion of efficient re-porting mechanisms and procedures; • Prepare and/or contribute to summaries and analytical reports including, but not limited to, situation reports; briefing notes; background papers; updates as well as talking points as required; • Keep the Chief of Staff informed on all matters requiring her personal attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up as directed; • When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development; • Perform other relevant duties as requested by the Chief of Staff.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take owner-ship; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priori-ties and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, re-mote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Public/Business administration; Information Management; Information Technology; social sciences or a related field. A first level university degree (bachelor) with a relevant combination of academic qualification and experience may be accepted in lieu of the advanced university degree.

Bamako is a non-family duty station with a difficult security and working environment. Mali is a non-family duty station. Living conditions are acceptable in Bamako, but security instructions need to be strictly complied with. Adequate housing is available for rent at US$ 500-1500 per month. The national currency is the Franc CFA (April 2020 exchange rate was 1 US$ = 545 FCFA). Visa credit cards are accepted in some hotels and larger shops. Mali is a country prone to malaria, so mosquito nets are highly recommended. Basic medicines are available from pharmacies, but provision needs to be made for specialized medication. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance . A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three). The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,682. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website (http://icsc.un.org).

For UN Volunteer entitlements, kindly refer to the link https://vmam.unv.org/calculator/entitlements

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).

UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

Added 1 year ago - Updated 1 year ago - Source: unv.org