Information Management Coordinator

ROLE PURPOSE:

Save the Children (SCI) and UNICEF share global responsibility for the coordination of Education in Emergencies as part of the UN humanitarian reform (www.humanitarianreform.org) and the Cluster system.

The overall aim of the Education Cluster in Ukraine is to support the coordination of a timely, coherent and effective education preparedness, plan and response by mobilizing and coordinating stakeholders to respond in a strategic manner to existing and potential emergencies. The Education Cluster is accountable to the Humanitarian Country Team (HCT) and Humanitarian Coordinators through the lead agencies (Save the Children and UNICEF) to fulfil this aim. The Ukraine Education Cluster is guided by Humanitarian Need and Response Plan 2024 and Education Cluster Strategy 2023-2025.

The Information Management Coordinator (IM) will support this initiative by managing the collection, analysis and sharing of information from and with Cluster partner organizations on their key humanitarian activities, targets, as well as gaps using inter-cluster Activity.Info data management system. The IM will also facilitate the analysis and visualization of data from partners to inform effective coordination and decision making of the Education Cluster team, so that they can make informed (evidence-based) strategic decisions.

The IM is expected to work impartially and closely with Education Cluster coordinators and sub-coordinators, including with staff of our co-lead agency (UNICEF), counterparts in the Ministry of Education, UN OCHA Information Management team, and to serve the needs of allpartners of the Education Cluster.

KEY AREAS OF ACCOUNTABILITY:

1. Data on Education Cluster partner activities is collected, analysed and reported monthly to enable Education Cluster partners and the humanitarian actors to make evidence-based decisions

Key Activities:

• Collect/update the monthly segregated data using Activity.Info from the Education Cluster partners and analyse it to improve cluster performance at national and subnational level.
• Collect and analyse the data montly from sub-national cluster coordinators, the respective authorities (including Ministry of Education at national level and Education Authorities at sub-national levels) to inform Education Cluster partners and other external partners (OCHA and donors).

Specific Deliverables: 1.1. Support Education Cluster partners on contributing data montly to Activity.Info, this also includes uploading relevant reporting data from Save the Children education response to Activity.Info system. 1.2. Process partners individual requests to support data uploades to the AI system. 1.3. Data on school aged children and education personal specific reference to displacement, non-displacement, returnees, and refugee is collected and analysed on the monthly basis and visualized upon request. Key trends and gaps are identified to guide Cluster actions. 1.4. Required data is provided and analysed to produce data snapshots, factsheets, other information materials for Education Cluster team and partners.

2. Education information management products made available to facilitate the Education Cluster performance

Specific Deliverables: 2.1. Dashboards on education situation are produced and disseminated among the cluster partners including related to (a) modality of learning, (b) attacks on education, (c) response-gap analysis at national and subnational levels, etc. 2.2. Dashboards on education situation in sub-regions/oblasts are produced/updated. 2.3. Mapping of partners presence/geographical distribution is produced and updated upn request. 2.4. Education Cluster web-site is regularly updated including information/situation updates on the Humanitarian Response in consultation with the Ministry of Education and Cluster Coordination Team.

3. Support to cluster strategic coordination with Information Management capacity is provided including conducting bi-weekly meetings at assigned cluster meetings

Key Activities:

• Take part in cluster related meeting, maintain partner attendance lists for the meetings and update partners on IM/reporting related matters.
• Participate in the OCHA-led Information Management Working Group (IMWG) meetings to discuss and solve IM related issues.
• Produce and maintain clusters digital contact lists to facilitate communication with partners in different locations.
• Contribution to Education chapters in the Humanitarian Response Plan (HRP), Humanitarian Needs Overview (HNO), Severity Mapping, People in Need (PiN) and cluster targets under the guidance of OCHA-led IM team during the HNO/HRP process as well as relevant Education Cluster Strategy chapters.

Specific Deliverables:

• Attendance lists from the Cluster coordination meetings are regualry updated and partners are well informed about IM related issues.
• Information management related issues are well addressed through the active participation in the OCHA-led IM meetings.
• Timely analysis and contributions are made to Humanitarian Response Plan (HRP), Humanitarian Needs Overview (HNO), Severity Mapping, People in Need (PiN) and cluster targets under the guidance of OCHA-led IM team during the HNO/HRP process as well as relevant Education Cluster Strategy chapters with support of Cluster Coordinators.

4. Contribute to improved/ strengthened information management capacity among relevant partners and actors

Key Activities:

• Conduct capacity building trainings for partners on reporting in Activity.Info and other related IM issues, including individual mentoring and consultations with partners.

Specific Deliverables: 4.1. Training guides for partners on reporting on Activity.Info are developed. 4.2. Training sessions to partners on reporting on Activity.Info are conducted for partners at different sub-national levels.

5. The education needs of the war affected children (displaced, non-displaced, returnees) in the country are assessed regularly and recommendations made to fill the gaps

Key Activities:

• Patriciate in needs assessment including multi-sectoral and inter-sectoral for the cluster.
• Maintain the needs assessment data base for the cluster.
• Support Education Cluster team, MoES and cluster partners in developing tools for data collection and analysis for needs assessment purposes, or as relevant

Specific Deliverables: 5.1. Work with Education Cluster members to conduct needs assessments and identify information gaps at national and sub-national levels and propose ways to bridge those gaps 5.2. Support multi-sectoral and inter-sectoral needs assessment (e.g. MCNA) including questioner development in coordination with Edcucation Cluster coordinators. 5.3. Provide technical assistance during needs assessment activities (creating online forms, facilitating data collection, analysis and visualization)

QUALIFICATIONS AND EXPERIENCE

Essential

• University degree, preferably at an advanced level, in a subject area relevant to information analysis and management (e.g. Computer science, Statistics, or any other related disciplines)
• Strong information management skills and experience in managing and analyzing data bases
• Excellent communication skills, including ability to work with diverse groups and under tight deadlines
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• The capacity and willingness to be flexible and accommodating in difficult and sometimes insecure working circumstances.

Desirable

• Formal training in cluster information management is an advantage.
• Skills and experience in advocacy
• Previous first phase emergency response experience
• Prior experience in cluster coordination/humanitarian sector
• Understanding of the Humanitarian Program Cycle including experience with Humanitarian Response Planning and/or Humanitarian Needs Overview

KEY COMPETENCIES Generic Competencies

• Child Rights: Promotes an enabling environment for participation, and accountability to children
• Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children
• Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight
• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery
• Child Rights: Promotes the rights of children in own work and in work with colleagues and peers.

Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

WE OFFER:

• Employment in accordance with Ukrainian legislation
• Working hours from 09.00 till 17.00
• Medical and Life insurance starting the first working day
• English courses paid by organization
• Office in the central part of the city
• Coffee and cookies in the office

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

If you are interested in the vacancy, we are looking forward for your application. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.