Information Management Assistant Yemen Sana'a

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the assistant position is to assist in the day to day implementation of information management activities for all projects.

Generic responsibilities:

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

1. Adhere to NRC policies, tools, handbooks and guidelines

2. Assist with the implementation of the support function portfolio according to plan of action

3. Prepare and develop status reports as required by management

4. Ensure proper filing of documents

5. Promote and share ideas for improvement of the support function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

· Oversee data collection activities and conduct data quality checks in the field and ensure accuracy and completeness of survey questionnaires.

· Work closely with all CCs to assist with collecting, collating, presenting and otherwise managing information for MEAL related reports.

· Conduct data cleaning for frequent surveys/assessments done by programme team at the area level

· Assist in the establishment and day to day management of different databases

· Maintain and update area MEAL database, ensuring correct and swift data entry and processing

· Responsible for ensuring Monthly Indicator Tracker updated regularly to reflect projects progress and achievement.

· Responsible for ensuring indicator’s targets and achievement are recorded and updated on monthly bases in Global Output and Outcome Reporting System “GORS”

· Assist in data collection and data entry of forms and reports as required

· Assist in the daily documentation of feedback and complaints received via different channels.

· Organize and lead distributions (Registration, verification, data entry, 3UNs kits distribution); make sure all distributions are done timely and effective manner, ensure the safety and protection of beneficiaries.

· Make sure registration/ verification list and distribution list and other project documents are safely kept and archived.

· In charge of the day to day guidance of the casuals, make sure that the project implementation is in line with NRC technical guidelines and donor regulations.

· Provide support in the production and contextualization of training/orientation and communication materials related to emergency response activities.

· Actively participate in needs assessments and identify beneficiaries in need for emergency project.

· Liaise with local authorities, community leaders and other stakeholders (CBOs, NGOs, UN) on emergency response project related issues at the field level.

· Follow up on a daily basis with the support department (finance, logistics, HR and administration) as requested by line manager, this include movement planning, internal request, payments, HR, etc.

· Assist in any other related activities/duties

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

· Programme Coordinators/Officers/Assistants /casual workers

· Programme Support Staff such as Finance, HR and logistics

Scale and scope of position

Staff: Casual workers

Stakeholders: Key external stakeholders the post has relationships with ( local NGOs, civil society, governmental bodies, beneficiaries

Budgets: NA

Information: NA

Legal or

compliance: Brief description of any legal or compliance responsibility the potholder has (Feedback and complaint mechanism)

2. Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as in a humanitarian/recovery context

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Good knowledge of English

Context/ Specific skills, knowledge and experience:

• Good knowledge in data collection and data management skills

• Good use of Microsoft applications and specially excel

2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

· Handling insecure environment

· Planning and delivering results

· Empowering and building trust

· Communicating with impact and respect

· Patient and commitment to quality.

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework