Information Management Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC Ukraine is currently looking for a highly qualified national specialist Information Management Assistant to support data management processing within the humanitarian mine action programme and enhance the Information Management (IM) team in line with increasing requirements in support of DRC operations. The IM team is responsible for ensuring that the collection, storage, analysis, and dissemination of information are carried out according to well-defined processes and aims to create information products that meet stakeholder requirements in a timely, accurate, and consistent manner.

About the job

As the part of IM team, you will contribute to the development of the information management system by the provision of technical input and support on information management to the field teams and by extracting information from various documents and capturing data into the computer system for storage, processing, and data management purposes. Your main duties and responsibilities will be:

• Performing documentation-keeping duties: making sure all reports are received, written down in the logbooks, and hard copies are sorted, stored in an organized manner, and achieved securely.
• Performing data entry duties by manually filling out the digital data collection tools.
• Implementing procedures related to electronic records handling: posting, managing, and sharing of the records in the document repository (MS SharePoint).
• Assisting in developing data collection tools and/or data entry tools, both paper and digital.
• Assisting in the preparation and document distribution to the external stakeholders.
• Scan documents and print files, when needed.

In summary, you will responsible for maintaining accurate and up-to-date data in our system and providing relevant information to the partners.

About you

To be successful and excel in this role we expect you to have strong attention to detail, a strong aptitude for technology, and be able to manage a large amount of information. Moreover, we also expect the following:

Required

• Knowledge of the rules of record keeping and document management.
• Computer literacy and knowledge of MS Office (Word, Excel).
• Data entry work experience, as a Data Entry Operator.
• B1 English level (Intermediate).

Desirable

• Bachelor’s or Master’s degree and/or experience in Data Management, Information Management, Computer Science, or a similar technical field.
• Experience in database maintenance and database administration.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 15 months

Band: I

Designation of Duty Station: Kyiv, Ukraine

Start date: 1 February 2023

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National staff; please refer to drc.ngo under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. A****pplications sent by email will not be considered.

Closing date for applications: 9 January 2023.

For further information about the Danish Refugee Council, please consult our website drc.ngo.