Information Management and Reporting Intern

Programme & Policy

Overview

Support information management and reporting for WFP operations.

You have:

• Currently enrolled in a graduate programme or recently graduated in relevant disciplines.
• Fluent in English (both oral and written); knowledge of a second UN language is an asset.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Publisher).
• Experience utilizing computer programs, including word processing and spreadsheets.
• Ability to manage multiple requests at a time.

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SAVING LIVES. CHANGING LIVES.

What impact will you have working with us?

My WFP Story

I had always been impressed by the scale and coverage of WFP’s front-line operations and wanted to be very much a part of the team that offered these solutions to the most vulnerable which enhances the ability of individuals and communities to reach their full potential, with current and future benefits .”- Programme Policy Officer

The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles

Selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance

Female applicants are especially encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for Eastern and Central Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan , Sudan and Uganda.

JOB PURPOSE

The core function of the OIM and Performance Reporting (PR) unit is to ensure operational information received from Country offices (COs) and other stakeholders is clear, concise and fit for purpose, and adequate reporting of Country Strategic Plan (CSP) outcomes to advocate and demonstrate WFP’s role and contribution to SDG 2 (Zero Hunger) and 17 (Partnerships for the Goals).

TThe OIM and PR team guides and oversees COs’ contribution to achieving a ‘Common Operating Picture’ of WFP’s operations in the Eastern Africa region. This is achieved by providing context specific inputs, analysing political and humanitarian situations contributing to efficient and inclusive responses, and establishing cross-functional information workstreams. The team also coordinates and provides technical support and guidance to Countries on Perfomance reporting to ensure Annual Corporate Reports effectively communicate WFP achievements and meet corporate reporting requirements. Through these corporate and ad hoc reporting tools, OIM and PR informs WFP partners and donors, showcasing operational achievements and challenges.

There has been an increasing need to streamline information management to enhance access to accurate and timely information in one place and make it available to make decisions for greater programme impact. WFP has adopted digital data platform-DOTs- that pulls information from multiple systems across WFP into one platform, improving efficiency, transparency and access to information. The DOTS operational platform released in 2020 enables country offices to easily capture the operational context of the activities and incorporates more data sets and workflow use cases. Given that information management remains a significant challenge to activity and operational performance management, the Eastern Africa Regional Bureau plans to refocus the use of the Operational Updates workflow as a performance management tool for Activity and Strategic Outcome Managers.

We are seeking to fill the position of an Information Management and Reporting Intern based in the Project Cycle Management Unit of the Regional Bureau, Nairobi.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 months’ in the following disciplines : International Affairs, Social Sciences, Development Studies ,Communication, Information Sciences or other field relevant to international development assistance.
• Currently enrolled in a graduate programme (Master’s degree) from a recognized university, undertaking the programmes mentioned above and have attended classes in the past 12 months,
• Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French would be an asset.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Publisher).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Advanced English language skills both written and oral;
• Experience utilizing computer programs, including word processing, spreadsheets, data capture systems and other software packages and systems;
• Ability to deliver results through planning and organizing own activities effectively;
• Ability to manage multiple requests at a time;
• Excellent teamwork skills in a multicultural environment;
• Detailed work style and strong work ethics;
• Ability to meet strict deadlines.Ability to meet strict deadlines.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Regional OIM and PR Officer, the intern will support all OIM activities, and contribute to the establishment and presentation of a standard operating picture of WFP’s portfolio and associated results that facilitate informed and timely decision-making at all levels throughout the organization.

In addition, the intern will support the roll-out of DOTS for operational updates in the country offices and regional bureau.

• Together with the RB OIM officer, determine and map country office capacity needs in corporate reporting in order to build the capacity of CO OIM officers
• Assist in the identification of reporting processes that may require automation to allow for greater efficiency and timelines of information.
• Work with the Regional Data coordinator and TEC to ensure that OIM and corporate reporting needs are captured in DOTS.
• Work with RB technical units to define the operational updates required in their thematic area, what information and frequency of information that should be captured in DOTS.

KEY ACCOUNTABILITIES 2/2

• Support the team in the planning of OIM/ Annual Country Report (ACR) trainings and/or information sessions.
• Support in preparation of regional reports through collation of inputs and data from internal sources (RB teams, country offices) and external sources
• Track reporting processes, including timelines and submissions to inform actions and support as required
• Support in strengthening information management in the region including through maintaining an up-to-date repository for OIM reports including emerging contextual humanitarian information.

TRAINING AND LEARNING ELEMENTS

• In-depth learning of WFP’s operations through the updates required to be entered in WFP’s integration platform DOTS. WFP standards for corporate reporting. How to effectively prepare advocacy and external material to promote WFP’s work.

TERMS AND CONDITIONS

• The internship programme duration is 6 months.
• Interns receive a monthly stipend from WFP depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.

DEADLINE FOR APPLICATIONS

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• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
• Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
• The deadline for receiving applications for this position is April 15 , 2021

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WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: wfp.org