Information Architecture
Migrate content to a new SharePoint/Microsoft 365 environment
This opening expired 1 year ago.
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Overview
Migrate content to a new SharePoint/Microsoft 365 environment
You have:
- Advanced degree in information management, records and archives management, Information Science, or Information Systems is required.
- A first-level university degree in combination with at least two years of qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum seven years experience in configuring records management and information governance in SharePoint/Microsoft 365 business transformation projects is required.
- Experience of delivering SharePoint/Microsoft 365 training is required.
- Experience of international investigations, international tribunals, or courts desirable.
- Certification in SharePoint/Microsoft 365 Compliance, Information Governance and Records Management is desirable.
- Fluency in English is required.
- Knowledge of French is an asset but not a requirement.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
The ultimate result of service is to migrate the content (not evidentiary information assets) arising from the Mechanism’s functions to a new SharePoint/Microsoft 365 environment in compliance with internal rules and best practices and deliver a successful information governance change project for information asset custodians and system users.
Work Location
Remote
Expected duration
Oct - Dec 2024
Duties and Responsibilities
The Information Architecture (SharePoint/Microsoft 365) Consultant is located within the Information Systems Management Section (ISMS) and will report to the Chief of ISMS, with direct supervision by the Information and Records Management Officer. The expert is responsible for the performance of the following duties: - Assess the Mechanism’s current technical architecture and evaluate the draft migration plan. - Translate the Mechanism’s business requirements (as articulated in “Business Requirements Document for Collaboration and Recordkeeping”) into SharePoint/Microsoft 365 functionality; identify and design new workflows, approval, and management processes. - Create a technical information architecture for the Mechanism’s SharePoint/Microsoft 365 environment that enhances discovery and plans for digital preservation, based on the UN records management metadata guidelines, ISO 15489, ISO 23081 and ISO 16175. - Configure a file plan that facilitates record description, security classification, and access controls in line with UN information sensitivity, classification & handling rules (using Microsoft Purview Information Protection) and supports retention schedules and disposition. - Collaborate with the Mechanism’s Project Team members on an iterative, agile basis to configure the recommended designs and solutions on the Mechanism’s SharePoint/Microsoft 365 environment, minimizing the need for bespoke customization. - Design and deliver training to the Mechanism’s SharePoint Site Owners (approximately 25 staff).
Qualifications/special skills
Advanced degree in information management, records and archives management /Information Science/Information Systems is required. A first-level university degree in combination of at least two years of qualifying experience may be accepted in lieu of the advanced university degree. A minimum of seven years experience in configuring records management, compliance and information governance in SharePoint/Microsoft 365 business transformation projects is required. Experience of delivering SharePoint/Microsoft 365 training is required. Experience of international investigations, international tribunals, or courts desirable. Certification in SharePoint/Microsoft 365 Compliance, Information Governance and Records Management is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Describe a time when you successfully managed a migration project. | This question assesses your project management skills and experience with migrations. | Emphasize your role, the challenges faced, and how you ensured success. |
| How have you ensured compliance with information governance in past projects? | This checks your understanding and practical application of information governance principles. | Pro members can see the explanation. |
| Can you give an example of how you have trained others to use SharePoint effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps would you take to create an information architecture for SharePoint? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you stay updated with the best practices in records management? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
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