Individual Contractor to provide support on COVID response: Knowledge management, monitoring and events

Contract

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TERMS OF REFERENCE FOR INDIVIDUAL CONTRACTORS/ CONSULTANTS

PART I

Title of Assignment

Individual Contractor to provide support on COVID response: Knowledge management, monitoring and events

Section

Education section, ESARO

Location

Remote, no travel required

Duration

Full time (equivalent of 112 days) over 5 months

Background and Justification

As all countries in Eastern and Southern Africa have started to fully or partially reopen their schools after months long closures due to the COVID-19 pandemic, ESARO Education section is fully engaged in the process by providing technical assistance and expertise to Country Offices’ work with governments, especially on: ensuring a safe and inclusive reopening and monitoring COVID-19 in schools, monitoring re-enrolment of all children and advocating for a full reopening.

In order to tailor this support to the situation and needs of countries in the region, Education section collected country documents, cases studies throughout the long processes of school reopening, undertook studies/rapid assessment as well as conducted a series of bilateral calls with countries to collect qualitative and quantitative data on the situation of school reopening in their context. This allowed to gather a significant amount of information and documents focusing on national measures and UNICEF support to ensure a safe reopening, track re-enrolment and drop-out, ensure equity and inclusion in the process, adjust to lost learning and finance education in a post-COVID-19 context. To be relevant, shareable and impactful for countries and partners, the collected information needs to be processed, analysed and visualised into a streamlined regional report outlining the country responses to COVID-19, highlighting the challenges and needs for school reopening and showcasing promising practices. The purpose of such analysis is to document the education response to the Covid-19 crisis and particularly the reopening of schools in ESAR and share experiences from countries, which meets a high demand from COs. By visualizing data on the region, displaying evidence on the education response to the crisis, sharing countries good practices and lessons learned, this report will aim at informing and strengthening the development of strategies at country level, supporting advocacy and resource mobilization for a safe and inclusive reopening.

The ESARO education section, in close collaboration with Health and other sectors is also expanding partnerships around Covid 19, children and schools to foster evidence sharing, collaboration and joint, action-oriented planning on safe reopening among Ministries of Education, Ministries of Health and other national partners throughout the region. In close collaboration with WHO Africa, CDC Africa and GPE, UNICEF ESARO will organize, co-lead and document a regional, virtual event bringing together key stakeholders of the 21 countries to share the latest evidence and guidance on C-19 transmission and mitigation measures in schools, and to develop joint action plans, based on good practices at national, sub-national, school and community level to keep learners and teachers safe. The intersectoral dialogue and resulting country roadmaps will provide UNICEF country offices with country roadmaps for follow up action with Ministry counterparts.

The ESARO education section is involved in the advocacy on girls return to school. Evidence shows that girls have been and continue to be particularly vulnerable to prolonged school closures. School closures have been found to worsen the situation of girls, particularly because of the limited time available for learning at home, but also because the COVID-related quarantines have exposed many girls to gender-based violence, including sexual exploitation and early and unwanted pregnancies, while denying them access to some essential social services. UNICEF ESARO is joining forces with UN Women and the Council of Traditional leaders of Africa (COTLA) to co-organze a webinar aiming to discuss how to work together, traditional leaders, educational authorities, development partners to facilite girls return to school, create a more egalitarian and inclusive education system and give more chance to girls to get education and break the cycle of poverty.

In addition, the education section is producing a digital interactive product to advance programme and partnership developments around ‘learning to earning’ across the region. There is a timely and strategic opportunity, especially within the Covid-19 context for ESARO to innovatively position its work. With many relevant initiatives underway and increasingly new partners engaged in across the organization and region the various programmatic pieces are not yet well-connected within sectors or well-known by all stakeholders. The proposed idea is to have multi-faceted and user-friendly interactive on-line product for use by country and regional teams that would serve to improve knowledge management, learnings, technical assistance, programme development and partnership.

Thus, to respond to the above identified priorities, an individual contractor with the below knowledge, experience and skills is required to i) review collected data and produce and edit a regional report on school reopening in ESAR in the context of COVID-19, and to ii) support the organization, preparation, documentation and follow up to a large, virtual, multi-partner and multi-country event on knowledge sharing, exchange and planning on COVID-19, children and schools and to iii) co-organize a webinar with UN Women and COTLA on facilitating girls return to school and inclusive education more broadly iv) support the development of a digital interactive programme and partnership tool on adolescent ‘learning to earning’ for the region.

• Knowledge of the Covid 19 context as it relates to education and relevant responses to the situation in ESA countries,
• Proven skills in knowledge management and the drafting of quality reports, concept notes, presentations and other documents
• Demonstrated experience in organizing, preparing and documenting large regional events with multiple partners, stakeholders and audiences
• Knowledge of UNICEF regional partnerships and relevant priorities in the Covid context
• strong communication and interpersonal skills

Scope of Work

1. *Goal and Objective*****: Under the supervision of the Regional Education Adviser, the individual contractor will support the organization, documentation and follow up to two multi-partner regional events – one regional planning event on Covid 19, children and schools and one webinar on girls’ education. The individual contractor will also produce a regional analysis of the school reopening processes in Eastern and Southern African countries and an innovative ESAR interactive programme and partnership tool on adolescent ‘learning to earning’ This means processing, visualizing and putting into a narrative the collected data as well as all the pieces of work produced by ESARO in order to write and edit a regional report on school reopening in ESAR that can be shared with COs, other ROs and relevant education partners.
2. Provide details/reference to AWP areas covered: This contract is to provide quality technical assistance to the Education section to strengthen its support to country offices in promoting sharing of experiences, lessons learnt and good practices, and further enhances the development of partnerships for risk-informed programming and financing. In the ESARO 2020-2021 workplan, it comes under ‘Output 2: Enhanced capacity of COs to design, implement, monitor and evaluate risk informed education programmes that ensure that girls, boys, including those with disabilities, complete early learning, primary and secondary education with grade level learning outcomes’, Education in Emergencies/technical assistance (‘New Covid-19 activities), activity 24 ‘Development of tools/research’.
3. Activities and Tasks:

I. Regional Analysis

1. 1. Review the raw data and documents shared by countries or generated by ESARO
   2. Draft a regional analysis on school reopening in ESAR drawing from the data collected during the bilateral calls with COs and any other documents shared by countries or produced by ESARO. It will:
   3. Outline the situation of schools, children and teachers in the context of school reopening in ESAR in times of COVID-19 pandemic (including visualisation of the quantitative data)
   4. Summarize and analyse the strategies adopted by governments for school reopening based on the qualitative data (measures to implement a safe reopening, policies to ensure equity and inclusion, to ensure continuity of learning, to support teachers) highlighting good practices and the support of UNICEF COs in the implementation of inclusive safe school reopening
   5. Pull out lessons learned from the school reopening processes to take on for building back better
   6. Revise the draft regional report by incorporating the inputs and comments from the ESARO Education Section
   7. Finalise and edit to a high-quality report adhering to UNICEF style guidelines with a one-pager summary

II. Regional Virtual Events (regional planning event on Covid-19, children and school ; continental webinar on girls return to school)

1. Draft, manage and track invitations ensuring fluid communication with co-convenors, 21 COs and invitees across 21 countries
2. Finalise the event agenda, develop interactive PPTs/polls and user-friendly templates for working groups and incorporate co-convenor’s feedback in final versions (for the Covid-19 event), ensuring synergies between co-convener’s presentations
3. Support the contracting of an external facilitator for the event
4. Support event facilitation and the management of break out groups
5. Document event and draft a high-quality workshop report
6. Initiate event follow-up with COs and organize follow up calls with co-conveners and COs based on workshop report and country action plans (for the Covid-19 event)

III. The development of the innovative ESAR interactive programme and partnership tool (product) on adolescent ‘learning to earning’ opportunities

1. Draft/finalise, manage and provide content to the contracted and external designers to develop the tool. A framework and draft concept will be provided with content details for the designers to adapt/create the tool.
2. Manage the communications/liaise directly with the design team and COs to plan and finalise content, proofs and design concept, as needed; coordinate and participate in design and planning meetings accordingly.
3. Lead the development and finalisation of the tool/product.
4. Provide suggestions for the roll-out/usage of the tool, with the support of the design team (e.g. CO webinar, RO briefing session)

IV. Support the Regional Education Adviser

1. Support the Regional Education Adviser in all tasks required. This may include drafting briefing notes, concept notes, presentations, communications and supporting meetings.

2. *Work relationships*****: The individual contractor will be supervised by the Regional Education Adviser in close collaboration with the Education Specialist for Equity and Access, the Education Specialist for Education in Emergencies, the Education Specialist on Adolescent Skills & Employability and may be expected to work with other members of the ESARO Education section.

3. Payment Schedule:

Payments will be issued on a monthly basis as follows

Payment #

Monthly Payment date

Payment 1

31 January 2021

Payment 2

28 February 2021

Payment 3

31 March 2021

Payment 4

30 April 2021

Payment 5

31 June 2021

Desired competencies, technical background and experience

1. Advanced University degree in education, development, social science or communications or comparable academic preparation.
2. Two years of relevant work experience
3. Advanced skills in writing and editing in English is a must, especially drafting concise documents based on the review of multiple information sources and developing high quality presentations for various audiences. French language skills desirable
4. Experience in knowledge management
5. Experience in organizing and supporting large multi-country events with diverse partners and audiences
6. Full working knowledge of MS-Word (including using Style, References and Review functions), PPT, Excel
7. Strong communication skills
8. Previous working experience with a UN and/or international organization desirable
9. Knowledge of regional ESARO education partners and Covid response priorities is desirable
10. Experience of working independently and at distance (ie remotely).

Administrative issues

The assignment will be supervised by the Regional Education Adviser in the Eastern and Southern Africa Regional Office (ESARO), Education Section. The individual contractor will be able to complete the assignment remotely, no travel is expected.

Conditions

As per UNICEF DFAM policy, payment is made against approved deliverables. No advance payment is allowed unless in exceptional circumstances against bank guarantee, subject to a maximum of 30 per cent of the total contract value in cases where advance purchases, for example for supplies or travel, may be necessary. The candidate selected will be governed by and subject to UNICEF’s General Terms and Conditions for individual contracts.

Process

Qualified candidates headhunted/identified through a desk review will be requested to share an expression of interest with ESARO Education. This should include a letter of interest, latest CV and the candidate’s monthly fee.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.