Individual Contractor- Project Assistant in Tbilisi, Georgia

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Deadline : 4 June, 6 PM Georgian time

Purpose of Activity/Assignment:

Under the supervision and guidance of the supervisor, the Health and Nutrition Specialist, the Project Assistant will support a range of administrative functions to help address the surge in workload related to COVID-19.

The Project Assistant will work in close collaboration with staff in the Country Office (CO), external partners and agency counterparts to effectively support the additional work created by the COVID-19 response. S/he will provide regular feedback on the status of projects through monitoring milestones, to keep activities on track.

Scope of Work:

• Facilitate the development of Program Cooperation Agreements (PCAs) by providing information and drafting selected sections of it.
• Monitor and track the efficient distribution of supplies that are required for effective program delivery
• Support the program section in researching, compiling, and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the Section to facilitate program delivery as well as preparation of reports, working papers and presentations.
• Carry out transactions in VISION (UNICEF's flagship performance management system); ensure that program results, activities and program coding are in line with the annual work plans (AWPs), and make amendments and alterations as per section revisions when necessary
• Carry out transactions in VISION pertaining to grants and program-related items for his/her section, including but not limited to registering grant allotments and tracking expiring program grants
• Prepare monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results
• Regularly monitor budgets and financial expenditures of the Section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up
• Help prepare periodic or ad-hoc financial reports relating to the CO and donors to support the office in optimizing use of program funds
• Support capacity development activities related to program development by preparing training materials and participating in exercises

Tasks/Milestone:

Deliverables/Outputs:

Timeline:

Administrative:

• Draft Purchase Requisitions, Service Agreements, Fund Reservations and Commitments, Travel Authorizations, Supply Requisitions and Payment Requests and prepare supporting documentation for submission

• Monitor funds'utilization allocation in VISION

• Undertake travel arrangements of teams, counterparts and consultants

• Arrange different workshops/seminars/ conferences
• Provide translations and document meetings
• Manage documentation, including paper filing system

Purchase Requisitions,

Service Agreements

Fund Reservations and Fund Commitments,

Travel Authorizations,

Supply Requisitions,

Payment Requests

Regular monitoring of funds' utilization

Trips undertaken

Different workshops/seminars conducted

Translated documents and documented meetings

Filing system successfully maintained

Throughout the consultancy

Programmatic:

• Ensure uninterrupted provision of vaccines and safety injection supplies through smooth coordination and interaction between the Government counterparts and UNICEF Supply Division
• Support and assist the governmental counterparts and national NGOs/CSOs in Georgia in their efforts to timely and efficiently implement various UNICEF-funded projects in health
• Assist UNICEF Health Program staff in performing various tasks and in fulfilling the AWP

Vaccine procurement and delivery handled

MoU/Grant Agreements/ Program Cooperation Agreements with Government counterparts and national NGO/CSOs signed

AWP milestones achieved

Duration: 01.06.2021- 31.12.2021

Knowledge/Expertise/Skills required

Education: Bachelor's degree in any discipline.

Experience: A minimum of 5 years of administrative work experience is required. The candidate with prior experience in a UN system agency will be given a priority.

Language Requirements: Fluency in English and Georgian are required.

Competencies: Self-awareness and ethical awareness; working collaboratively with others; building and maintaining.

partnerships; innovating and embracing change; thinking and acting strategically; drive to achieve impactful results; managing ambiguity and complexity; analyzing; applying technical expertise; planning and organizing; following instructions and procedures.

Skills: In-depth knowledge of program /project operations, including monitoring and evaluation processes; strong organizational, planning and prioritizing skills and abilities; high sense of confidentiality, initiative and good judgment; ability to work effectively with people of different national and cultural backgrounds; strong office management skills; high attention to detail; ability to effectively manage the section's material resources and monitor its budget; good analytical skills; experience using MS Word, Excel, PowerPoint and other

Remarks:

Individuals engaged under a consultancy or individual contract will not be considered "staff members" under the Staff Regulations and Rules of the United Nations and UNICEF's policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.