Individual Contractor - Executive Assistant
Organize and manage the Office of the Head efficiently
This opening expired 2 years ago.
Do not try to apply for this job.
Overview
Organize and manage the Office of the Head efficiently
You have:
- A first level or higher university degree in business administration, accounts, finance, office management or related areas.
- A minimum of at least 5 years of progressively responsible experience in support function and office administration or related areas.
- Experience of working in the United Nations or international organisations in a similar role is desirable.
- An excellent command of the English language and demonstrated ability to communicate effectively.
Result of Service Well organised administration of the Office of the Head, APCTT by maintaining calendar, schedules, and coordination of meetings within ESCAP and with external stakeholders. Support in liaising with all stakeholders in an effective dignified. confidential, and discretionary manner.
Work Location APCTT Office
Expected duration 4 months
Duties and Responsibilities Under the guidance of the Head, APCTT, the Individual Contractor will ensure effective and efficient functioning of the Office of the Head, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Individual Contractor is expected to perform the following functions: - Assists in the coordination of programme/project planning and preparation work, monitors status of programme/project proposals and receipt of relevant documentation for review and approval. - Serves as a focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, process, and follow-up on administrative actions, e.g. travel arrangements, trainings, study tours and organising events. - Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, and workshops. - Manage meeting schedule and calendar of the Head of Office. - Prepare minutes of the meetings and follow-up on the required action points. - Performs other duties as assigned.
Qualifications/special skills A first level or higher university degree in business administration, accounts, finance, office management or any other related areas. A minimum of at least 5 years of progressively responsible experience in support function and office administration or related areas. Experience of working in the United Nations or international organisations in a similar role is desirable.
Languages - An excellent command of the English language and demonstrated ability to communicate effectively.
Additional Information IC assignment duration: Four months Fee: INR. 90,000 per month
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you managed multiple schedules? | This question assesses your organizational skills and ability to prioritize tasks. | Provide a specific example where you successfully managed competing demands. |
| How do you handle confidential information? | This question gauges your understanding of confidentiality in an office setting. | Pro members can see the explanation. |
| Describe a situation where you had to liaise with multiple stakeholders. How did you ensure effective communication? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to organize meetings and ensure all action points are followed up? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you adapted to changes in a project or office environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
-
Updated 1 year ago
-
Source:
careers.un.org
