Individual Contractor - Administrative and Event Support SWA - Home Based - HOSTED FUNDS - 5.5 Months - Req: 558463

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, CLEAN WATER

How can you make a difference?

Purpose of Activity/Assignment:

Administrative and Event Planning Support to the Sanitation and Water for All Secretariat.

Scope of Work:

Under the direct supervision and guidance of the Executive Officer to the CEO the consultant will perform a variety of logistical, information gathering, technical and administrative services, in support of the SWA Secretariat.

The consultant will perform the following tasks:

• Provide event and travel support;
• Contract services needed for various events and meetings;
• Provide General Administrative Support to various SWA teams including the office of the CEO;
• Liaise with a variety of stakeholders while maintaining high levels of professionalism and attention to detail;
• Assist with translations to Spanish and French;
• Support administratively on various projects and tasks as needed.

Work Assignment Overview

Support preparations for Steering Committee, High-Level Meetings and other Meetings:

• In charge of preparing and disseminating a large volume of invitation letters and mass communications.
• Support logistical preparations for meetings (organizing information, drafting individualized correspondence, maintaining databases, etc.).
• Liaise with participants to ensure their travel, visa and other logistical needs are met.
• Liaise with budget focal point to ensure vendor forms and invoices are submitted in a timely manner.
• In charge of registration and participant information management.
• Draft and send a large quantity of personalized emails to participating agencies/governments, etc.
• Support post meeting closures (travel claims, TA closures, contracts, invoice submissions to budget focal point, etc.)

Support administratively the office of the CEO as needed:

• Support with calendar Management and scheduling when needed.
• Send mass communications from CEO inbox.
• Draft Meeting minutes when needed.
• Translate documents/emails to Spanish and French.
• Book travel for CEO.
• Support the Executive Officer to the CEO with projects related to the CEO office as well as Events.

Support preparations for Steering Committee, High-Level Meetings and other Meetings:

• In charge of preparing and disseminating a large volume of invitation letters and mass communications.
• Support logistical preparations for meetings (organizing information, drafting individualized correspondence, maintaining databases, etc).
• Liaise with participants to ensure their travel, visa and other logistical needs are met.
• Liaise with budget focal point to ensure vendor forms and invoices are submitted in a timely manner.
• In charge of registration and participant information management.
• Draft and send a large quantity of personalized emails to participating agencies/governments, etc.
• Support post meeting closures (travel claims, TA closures, contracts, invoice submissions to budget focal point, etc.).

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of six years of relevant administrative or clerical work experience is required.
• Knowledge of UNICEF/UN System rules, regulations, procedures and systems is an asset.
• Must be able to work in a high-volume, fast-paced changing environment on tight deadlines.
• Excellent command of English.
• Spanish and French highly desired.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.