Individual Consultant – Manager Accounts

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UNDP strives to have a workforce, which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.

The UNDP has engaged with the State Government of Uttarakhand to provide technical support in several sectors for implementation of flagship Government programmes, externally aided projects and State schemes and programmes. Under this collaboration UNDP in Uttarakhand will also be supporting the Department of Skill Development and Employment in mobilization of high quality human resource within and implementation of capacity building training plan of existing and newly recruited professionals will lead to directly in achievement of the World Bank funded Uttarakhand Workforce Development Project (UKWDP) objectives of improving the quality and relevance of training at priority Industrial Training Institutes (ITIs) and of increasing the number of labor-market-relevant workers through short-term training in Uttarakhand.

The UKWDP will contribute to these objectives by supporting Uttarakhand to strengthen the delivery of skills and training programs to produce higher-quality workers with relevant market skills and increasing access. This state-level skills development project would also play a strategic role in the World Bank’s engagement in the skills agenda at the national level. An in-depth experience and lessons from Uttarakhand would inform the national-level engagement and could also provide a demonstration effect. There would be close linkages and synergies between the proposed project and the national-level engagements.

UNDP will therefore support the Uttarakhand Workforce Development Project in hiring of team of professionals and provide capacity building support through trainings, workshops, exposure visits and Knowledge Management along with documentation of best practices. The team of professionals will help the project in implementation and monitoring of project activities while as UNDP team of experts will provide timely capacity building trainings to strengthen the delivery of skills and training programs and to produce higher-quality workers with relevant market skills and increasing access.

In context of above, UNDP is looking to hire a Manager (Accounts) to support the State Project Implementation Unit of UKWDP /Department of Skill Development and Employment in implementation of the project.

The Manager (Accounts) would be placed with the SPIU of UKWDP.

Duties and Responsibilities

Summary of Key Functions: Roles and Responsibilities

Manager (Accounts) shall be responsible for:

• Managing the funds provided for state level activities under the project, including supporting the project’s accounting and disbursement functions, maintain records of expenditures incurred with the supporting documents, tracking all expenditures by activity heads and ensuring full knowledge and systematic application, including by key staff within the State, of the World Bank’s procedures and requirements for financial management.
• Reporting to the Finance Controller/ Senior Finance officer of the state government deputed for the implementation of UKWDP
• Acting as a support and reference person for all project - related financial management tasks. Shall report to Project Director, Finance Controller/ Officer of the project.
• Preparing annual estimates and budget for the project at state level.
• Preparing of Interim Unaudited Financial Report (IUFR) and other statements of expenditures (SOE), compiling and preparing consolidated progress reports for project related expenditures.
• Ensuring maintenance of project accounts as per standard procedures in the SPIU and in ITIs.
• Preparing quarterly Financial Management Reports (FMRs) and ensure their timely submission to GOI/World Bank.
• Ensuring the timely preparation and submission of monthly/quarterly claims for reimbursement to GOI/World Bank.
• Coordinating submission of annual audit report from state to GOI/World Bank and timely compliance of audit observations. If a system of internal audit exists the Finance Officer should ensure adequate coverage, scope and timely and satisfactory response to observations by internal auditors.
• Reviewing and monitoring financial management arrangements for the project at ITIs.
• Exposure in computerized accounting especially in Tally software

Deliverables & Payment Schedules:

Payment %

Deliverable target dates

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Prepare monthly report as per World Bank reporting requirements
• Reporting to the Finance Controller/ Senior Finance officer of the state government deputed for the implementation of UKWDP

8%

Month 1

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP

• Prepare monthly report as per World Bank reporting requirements

• Ensuring full knowledge and systematic application of the World Bank’s procedures and requirements for financial management.

8%

Month 2

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Prepare monthly report as per World Bank reporting requirements
• Preparing annual estimates and budget for the project at state level

9%

Month 3

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP
• Prepare monthly report as per World Bank reporting requirements
• Preparing half yearly Interim Unaudited Financial Reports (IUFR) relevant for the component on short term training.

8%

Month 4

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Prepare monthly report as per World Bank reporting requirements
• Provide support and assistance for business start-up (entrepreneurship) programs
• Ensuring the timely preparation and submission of monthly/quarterly reports pertaining to release of funds, utilization, committed expenditure, expenditure in pipeline etc.

8%

Month 5

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP
• Support for preparation of Marketing related curriculum under UKWDP
• Preparing annual estimates and budget for the project at state level.

9%

Month 6

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Prepare monthly report as per World Bank reporting requirements
• Preparing of Interim Unaudited Financial Report (IUFR) and other statements of expenditures (SOE), compiling and preparing consolidated progress reports for project related expenditures.

8%

Month 7

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP
• Support for preparation of Marketing related curriculum under UKWDP
• Prepare monthly report as per World Bank reporting requirements
• Ensuring full knowledge and systematic application of the World Bank’s procedures and requirements for financial management.

8%

Month 8

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Support for preparation of Marketing related curriculum under Prepare monthly report as per World Bank reporting requirements
• Undertake quality audits of institutions participating in the project

9%

Month 9

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP
• Support for preparation of Marketing related curriculum under UKWDP
• Prepare monthly report as per World Bank reporting requirements
• Ensuring the timely preparation and submission of monthly/quarterly claims for reimbursement to GOI/World Bank.

8%

Month 10

• Submission of Monthly Progress report for project monthly review for the UKWDP Project
• Prepare monthly report as per World Bank reporting requirements
• Reviewing and monitoring the financial management arrangements for the project.

8%

Month 11

• Submission of Monthly Progress report for Marketing related curriculum under UKWDP
• Prepare monthly report as per World Bank reporting requirements
• Reviewing and monitoring financial management arrangements for the project at ITIs.
• Submission of Annual Work Done report

9%

Month 12

Competencies

Knowledge Management and Learning

• Promotes a knowledge sharing and learning culture;
• Actively works towards continuing personal learning and development in the subject area of the project, acts on learning plan and applies newly acquired skills.
• Strong Oral and Communication skills.
• Strong analytical, assessment and project planning skills.

Development and Operational Effectiveness:

• Ability to apply conceptual models in support of implementation of the various activities assigned by the SPIU/DSDE, Uttarakhand;
• Good knowledge of the results-based management of the activities/initiatives;
• Good working Knowledge of Computers, MS Office, ICT Tools;
• Ability to lead implementation of initiatives.

Corporate Competencies:

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity and ethical standards.

Required Skills and Experience

Educational Qualifications:

Essential – CA/M.Com

Experience:

Essential - More than 05 year experience and good exposure in Computerized accounting.

• Must have experience of working with Govt. at national/ state level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Language:

Fluency of Hindi and English Language is required.

Duration of the Work:

The contract will be awarded for one year initially. Working days will be as per the State Government policy.

Official Travel:

All official travel must be authorized and certified in advance. Candidates will be entitled to get TA/DA as per government rules from SPIU, DSDE and in case of official journey outside the State, prior approval of Disaster Management cell shall be required.

Schedule of Payments:

Consolidated Annual Consultancy Fee (Remuneration) of INR 7,20,000/- payable in equal installments @ INR 60000 per month, upon submission of monthly progress report certified by the reporting officer.

Institutional Arrangement:

• Contract will be administered by UNDP on behalf of the state government of Uttarakhand;
• The consultant would report to Director, UKWDP, Government of Uttarakhand;
• All the logistic support related official travel will be borne by the Government of Uttarakhand as per their prevailing rules;

Documentation required:

• Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Evaluation method and Criteria:

Step 1: Short listing would be done based on the following criteria:

• Educational Qualification - 30 Marks;
• Relevant Experience - 40 Marks;

Step 2: Personal Interviews (Face to Face/ Skype)

• Suitability for the assignment - 30 Marks;

Only shortlisted candidates will be called for an interview. The interviews will be conducted based on the competencies (skills) required as per the ToR. Final selection will be done on the basis of merit/marks secured in interview process.

If face-to-face interviews are conducted, travel costs will be borne by the shortlisted candidate,

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Apply now

Added 2 years ago - Updated 2 years ago - Source: jobs.undp.org