Implementing Partnership Management Officer (HACT Database), NO-2, Fixed Term, Sana'a, Yemen (for Yemeni nationals only)

Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

UNICEF works in partnership with a wide range of implementing partners, both government and CSO partners, to deliver results for children across the globe. Effective implementing partnership management is therefore essential for ensuring that resources are utilized as intended and results are being achieved.

UNICEF has adopted the Harmonized Approach to Cash Transfers (HACT) as an approach for obtaining assurance that results have been achieved in line with resource utilization. It aims at managing risk related to cash transfers made to implementing partners in support of programme implementation, reducing partner transaction costs and allowing progressive use of national systems for management and accountability of results and resources. The CSO Procedure describes the process through which UNICEF works together with Civil Society Organizations (CSOs) to achieve results for children.

UNICEF has established a programme management platform (eTools). eTools is an online platform that strengthens UNICEF country programme management for results. eTools simplifies office processes related to implementing partnership and programme monitoring to help UNICEF staff focus on achieving results in all programme contexts.

The Implementing Partnership Management Officer (HACT Databases) reports to the Programme Specialist HACT and the post is in the Country Office, Sana’a with regular visits to the Field Offices; Ibb/Taiz, Hodeida, Sa’ada, and Aden.

How can you make a difference?

Purpose of the Job

The Implementing Partnership Management Officer – HACT Database is responsible for providing technical support and quality assurance to ensure effective and efficient the management of implementing partnerships in the Yemen Country Office (YCO) in line with respective operational policies and procedures and mainstreaming of risk-based implementing partnership management at the CO level. The officer ensures proactive implementation of efficient risk-based oversight of cash transferred to partners and ensures adequate capacities of UNICEF staff and partners for effective use of HACT in support of programme implementation.

Main duties and Responsibilities

UNICEF Yemen is a large country office disbursing about $800,000 a year in projects. About 80% of disbursements to partners are to government partners. E-Tools does not yet have capacity to support processes for recording different aspects of partnerships with government. The main responsibility in this stretch will be to support YCO put in place mechanisms to support such processes. In particular, the successful candidate will;

1. Support programme sections and Field Offices in establishing a one stop shop/database for all government projects.
2. Support in establishing a central repository for government monitoring reports to support analysis
3. Support in establishing a mechanism for tracking government and CSO partner timelines for submitting monitoring reports
4. Support in establishing a system (excel based or other) to enable assessment of assurance activities by donor partner and by grant.
5. Establish an online Analytical Report for Assurance Activities
6. Establish an electronic mechanism for reporting on “open” (not closed) assurance activities (PMVs, Spot Checks, Audits, Micro Assessments)
7. Establish a monthly PowerPoint slide to be shared with senior management outlining assurance activities carried out by risk level of implementing partners, including government partners
8. Establish an online system to facilitate online review of PDs by cross sectoral teams
9. Train and support Programme Specialists/Officers to internalize and use the above platforms
10. Support PRC Secretary
11. Carry out other HACT related tasks as assigned by the HACT Specialist.

Specific deliverables:

• System for capturing government projects established. This will lead to YCO having all government projects in one repository accessible by all staff
• System for capturing government monitoring reports established. This will facilitate analysis of results achieved by government partners
• System for assessing assurance activities by donor established. This will facilitate analysis of assurance findings by specific donor
• Process for ensuring PDs have grants/FC pre-approval is established. This will facilitate analysis of results by grant and donor.

To qualify as an advocate for every child you will have…

a) Education

A University Degree in Computer Science, ICT, Databases, Programme/Project, mathematics, or statistics. Candidates with a Master’s in Business, Economics, Finance, Management, Auditing will have an added advantage.

b) Work Experience

• A minimum of 3 years of relevant experience in programme/project development and management or finance at the national level is required.
• Candidates should have prior experience working in IT or as an Information Management Officer (IMO)
• Experience with HACT processes

c) Language Proficiency

Fluency in English is required, fluency in Arabic is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies that are : Nurtures, Leads and Manages People; Demonstrates Self Awareness and Ethical Awareness, Works Collaboratively with others, Builds and Maintains Partnerships, Innovates and Embraces Change, Thinks and Acts Strategically, Drives to achieve impactful results, and Manages ambiguity and complexity.

The UNICEF functional competencies required for this post are:

• Analysing
• Applying technical expertise
• Planning and organising
• Following instructions and procedures

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.

Please see UNICEF’s entitlements & benefits for our female staff members: Female Entitlements Edited2.jpg

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Employment is conditional upon receipt of medical clearance, any clearance required, and the completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.