ICLA Technical Assistant Ukraine Mykolaiv (for nationals only)

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the ICLA Technical Assistant position is to provide technical and administrative support in the daily implementation of ICLA projects.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Professional Development Plan.

1. Adhere to NRC tools, handbooks, and guidelines;
2. Assist with the implementation of the ICLA Programme according to a plan of action;
3. Promote and share ideas for the improvement of activities;
4. Prepare and develop status reports as required by a line manager;
5. Contribute to the identification of protection risks and needs in the context of the program implementation;
6. Assist with receiving incoming calls from people we work with/helpline and make outgoing calls to the latter according to needs;
7. Receive, distribute, and keep records of brochures distributed, emails, documents, and reports and perform other duties in the Mykolaiv Legal Aid Center when necessary;
8. Provide secretarial support such as data entry of intake forms, translation, taking minutes, drafting letters, etc.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Monitor and analyze the political, legal, social, and economic environment and identify key trends and other protection issues concerning the conflict-affected population, including IDPs;
• Conduct research on various issues relevant to the work of ICLA, in particular, related to HLP, legal civil documentation, employment, pension, and social benefits, freedom of movement, IDP registration and benefits, access to services, refugee and temporary protected status;
• Contribute to formulating legal analysis and positions as requested;
• Organize and carry out information sessions and counseling (group or individual) on Legal Identity, HLP, IDP Registration, Access to Essential Services to the IDPs, conflict-affected communities, and other persons of concern to the NRC ICLA;
• Attend meetings, keep records thereof, and report on the discussions and processes (if relevant);
• Provide support to the ICLA Coordinator in the preparation of meeting minutes, reports, background materials, and other relevant documents, PowerPoint presentations, etc.
• Provide support with the translation of documents, inputs, and articles from English to Ukrainian/Russian and vice versa;
• Support with forms registering, KoBo data transferring, and document scanning duties when requested;
• Ensure proper filing of documents;
• Perform any other relevant duties as requested by the ICLA PM/PC and by the ICLA Technical Officers.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Cooperation with ICLA project staff
• Cooperation with other CC staff and support units

1. Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working with legal aid programs in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
• Proven competence in research and analytical writing
• Ability to write clearly and concisely
• Ability to collect, process, and analyze qualitative and quantitative data to inform legal research

Context/ Specific skills, knowledge and experience:

• Bachelor’s degree in law
• Proven ability to understand the legal, political and socio-economic context in Ukraine
• Experience from working in the field with the displaced populations
• Fluency in the Ukrainian and Russian languages
• Knowledge of the software programs (MS Word, Excel, PowerPoint)

2. Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

We offer:

• Type of contract: national employment contract – till the end of 2023 (with possible extension)
• Salary/benefits: According to the NRC salary scale, terms, and conditions.
• Duty station: Mykolaiv

The deadline for the applications – is 05.07.2023.

** This position is subject to national recruitment. Only Ukrainian nationals will be considered for this role. Applications will be reviewed on an ongoing basis, therefore we encourage interested candidates to apply early**