ICLA Database Officer Ukraine Dnipro

Contract

This is a Professional contract, Grade 5 (NRC) contract. More about Professional contract, Grade 5 (NRC) contracts.

NRC in Ukraine

The Norwegian Refugee Council has been present in Ukraine since 2014, helping more than 700,000 people with food, shelter, water, sanitation, and legal assistance. The rapid change of situation in February 2022 during which the whole of Ukraine became affected by the conflict required a significant scale-up of emergency programmes. Today NRC is providing support to people affected by armed conflict and those fleeing in search of safety.

Prior to the escalation in armed conflict in February, NRC’s operations focused on government-controlled areas (GCA) of the Donbas Region (Luhansk and Donetsk Oblasts). Following the February 2022 invasion, NRC has implemented a temporary relocation of NRC’s staff and operations to Central and Western Ukraine. NRC will continue to support populations in the East through our office in Dnipro with emergency, life-saving food, NFI and emergency shelter assistance to people trapped in hot zones. In the West, NRC established area offices in Lviv and Ternopil, with the country office based in Kyiv. Additionally, NRC is looking to establish additional field offices in the north and east of the country. The Western response will focus on assisting people on the move with cash and ICLA services and provide multi-sectoral support to key transit points. The Eastern response is focusing on the provision of shelter assistance, ICLA, livelihoods and food security, WASH, and protection assistance.

We are seeking highly qualified, resilient, dynamic professionals to respond to Ukraine crisis and support people in Ukraine.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Purpose of the role

The role of ICLA Database Officer is to ensure functionality of the ICLA Ukraine data flow and information management systems, including data collection, presentation and storage tools.

What you will do

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Develop, implement, manage and administer databases, data collection, presentation and storage tools and related procedures
3. Implement and maintain a filing system for ICLA-related documentation
4. Carry out periodic audits for inventory obtained and used in the ICLA project
5. Ensure proper filing of documents
6. Investigate and facilitate introduction of new ideas, technology, methods and approaches in order to improve the quality of data management
7. Contribute to specific protection risks and needs analyses
8. Contribute to designing of protection response to identified risks and needs.
9. Supervise and train ICLA team in relation to Database processing and utilization
10. General follow up of the NRC routines in relation to ICLA project documentation

Specifically you will;

• Provide general administrative and operational support to the ICLA programme
• Ensure regular monitoring and checkup of the entered data with actual Beneficiary Intake Forms
• Ensure that Database applications, data storage and regular backups are configured and maintained
• Implement and update a data disaster recovery plan (back up)
• Maintain ICLA KOBO Toolbox account, create data collection tools (e.g. surveys, questionnaires) and secure proper transfer of the data collected to the respective databases
• Ensure installation and maintenance of protection services (anti-viruses and firewalls)
• Train and develop ICLA staff’s skills in relation to use of the Database
• Adhere to National legislation, EU General Data Protection Regulation, and NRC policies regarding the administration and protection of private information
• Ensure efficient working relationships internally with the M&E unit and with other Core Competencies
• Contribute inputs to reporting systems in a timely manner
• Contribute to donor, internal, and other types of reports; strategy documents, preparing and providing of dashboards, statistical charts, tables, and other visualization methods as required
• Extract and analyze information from primary and secondary sources with further processing and representation
• Maintain and support other present ICLA databases and data collection products as requested
• Ensure proper maintenance of the ICLA project inventory
• Supervise programme files and archive
• Submit regular activity reports to ICLA Project Manager

• Perform any other tasks as requested by ICLA Project Manager

  Professional competencies

• Bachelor’s/Master’s degree in Information Technology, Computer Science, Computer Engineering, Software programming or related field

• Experience of working with various databases, systematization and analyses
• Experience with Excel, Macroses, logic formulas, pivot tables
• Experience with Microsoft Dynamics will be an advantage
• Experience with digital data collection tools (e.g. KOBO Toolbox)
• Experience with PHP, HTML, JavaScript will be an asset
• Experience with MySQL, SQL or related databases or database design will be an advantage
• Experience of systems analysis and design of appropriate solutions
• Ability to work under remote management
• Good understanding of secure data management
• Good knowledge of the Ukrainian and Russian languages
• Good knowledge of the context in Ukraine
• Good knowledge of English will be an advantage

Behavioral competencies

• Handling insecure environments
• Working with people
• Coping with change
• Planning and delivering results
• Communicating with impact and respect
• Analysing

What We Offer

This position is open for Ukranian Nationals Only

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.