Humanitarian Accountability and Information Reporting Officer
Manage commodity tracking systems and ensure compliance in reporting.
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Overview
Manage commodity tracking systems and ensure compliance in reporting.
You have:
- Manage and coordinate the use of CTS, LMMS, ITS, and SCOPE systems.
- Conduct regular reviews of field-level commodity reports.
- Provide training to field teams and CTS Assistants on system usage.
- Organize and participate in monthly coordination meetings with stakeholders.
- Ensure timely submission of required reports and invoices.
With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)Job Description:
Key Responsibilities:
1. Commodity Tracking and Reporting Systems Oversight
- Manage and coordinate the use of CTS, LMMS, ITS, and SCOPE systems.
- Ensure all data entries are timely, accurate, and reflect actual distributions.
- Troubleshoot system issues and liaise with relevant IT and program teams.
- Maintain full documentation and audit trail of all commodity transactions.
2. Compliance and Verification
- Conduct regular reviews of field-level commodity reports, including CSR, RSR, LSR.
- Reconcile reports with supporting documentation (e.g., waybills, loss reports, DCVR).
- Ensure that physical stock balances match reported figures through inventory verification.
- Maintain signed hardcopies of all reports for compliance and audit readiness.
3. Capacity Building and Field Support
- Provide training to field teams and CTS Assistants on system usage and compliance standards.
- Conduct scheduled and unscheduled field visits to monitor program activities and reporting.
- Provide technical support and on-the-job coaching during field deployments.
4. Stakeholder Coordination and Reporting
- Organize and participate in monthly coordination meetings with stakeholders (WFP, UNHCR, etc.).
- Ensure the timely submission of required reports and invoices to both internal departments and external partners.
- Submit Commodity Summary Statements (CSS) and monthly distribution invoices in line with WV and donor standards.
Applicant Types Accepted:
Local Applicants Only
Potential interview questions
| Can you explain your experience with data management systems in humanitarian settings? | The interviewer wants to understand your familiarity with systems used in managing humanitarian data. | Discuss specific systems you have worked with and how you ensured data integrity. |
| How do you ensure compliance in reporting for field-level data? | This question seeks to assess your understanding of compliance measures in reporting. | Pro members can see the explanation. |
| Describe a time you provided technical support to a field team. What challenges did you face? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you train someone on new reporting systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of successful stakeholder coordination in your previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to conduct audits of commodity transactions? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle discrepancies in reported versus actual commodity figures? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you stay updated with compliance standards relevant to humanitarian operations? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
wvi.org
