Human Resources Specialist (Payroll), P-3, Global Shared Services Centre, Budapest, Hungary

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a calling.

We are committed, passionate, and proud of what we do. Promoting the rights of every child is not a job, it’s a calling.

UNICEF’s Global Shared Services Centre (GSSC) provides services to UNICEF offices around the world in the areas of Finance, Master Data Management, Human Resources Administration, Payroll, and IT Customer Care.

Our mission is to be a center of excellence for the global delivery of efficient services within a culture of customer service, continuous business improvement, knowledge-sharing and innovation to support the effective achievement of UNICEF's program results worldwide.

Global Payroll function is responsible for administration of Salaries and benefits including Pension, covering more than 17000 UNICEF staff worldwide.

How can you make a difference?

Under the leadership and guidance of the Chief of Payroll the HR Specialist will act as a stream lead to manage the complex operations/service delivery of payroll administration in a timely and accurate manner, combined with excellent payroll domain knowledge, UN/UNICEF procedural expertise (in HR, payroll, and finance) and good ability to work with complex systems. The incumbent will supervise the work of HR officers and assistants whilst ensuring accuracy of the payroll records and payroll data maintained in the organizational ERP systems. The incumbent should be able to constantly challenge the status quo, and with a mindset of continuous improvement, promoting best practices and innovative approaches in an ever-changing dynamic environment of global payroll processing and administration.

This will involve:

Accountable for payroll service delivery for UNICEF staff for the designated area of responsibility:

• Supervise and oversee the payroll processing carried out by the officers and the payroll team, ensuring timely and accurate completion and compliance with UNICEF HR and financial rules and regulations.
• Organize and distribute work assignments among staff to ensure efficient operations with appropriate segregation of duties and internal control.
• Ensure timely and accurate posting of financial entries relating to payroll transactions.
• Ensure team performs to its full potential, ensuring proper validations and timely disbursement of salaries to the staff members bank accounts
• Analyze and resolve payroll-related issues and incidents with proper resolution.

Interface with UNICEF offices relating to payroll and related issues

• Serve as the focal point in providing solutions regarding payroll and related issues with good client and staff interfacing skills.
• Coordinate with partners to resolve payroll issues.
• Ability to work on projects and change related initiatives in collaboration with internal teams

Review existing payroll processes and workflows

• Support the Chief of Payroll in contributing to the development of policies and procedures to ensure optimum efficiency and effectiveness with an aim to simplify, standardize and to provide superior service delivery experience.
• Keep abreast of changes in the UN/UNICEF rules, regulations and policies governing staff entitlements, research, benchmark and implement best and cutting-edge practices in the payroll administration, whilst disseminating best practices and knowledge learned.
• Promote critical thinking and innovative approaches and good practices for policies and processes pertaining to Payroll.

Plan and organize the work processes to efficiently supervise unit

• Analyze and identify bottlenecks, initiate process, and system related enhancements.

Ad hoc support to Chief of Payroll

• Ability to produce and analyze the data and reporting on payroll and related functions to ensure performance management across all levels.
• Manage and troubleshoot exceptional inquiries.
• Ability to independently lead projects that are aimed at simplification, standardization, process improvements and complex system changes by coordinating with the team, internal and external partners.

To qualify as an advocate for every child you will need to have…

Requirements

• Advanced university degree (Master’s Degree) in business administration, human resources, economics or directly related field.
• A first University Degree (Bachelor’s Degree) in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an advanced university degree.
• 5 years of progressive relevant experience, including international service context experience, in payroll or HR/personnel administration required.
• Hands-on supervisory experience in leading, developing and maintaining high performing teams.
• Demonstrable experience in delivering strong HR & Payroll solutions with client focus.
• Fluency in English.

Desirable

• Work experience in Global Shared/Business Services/Business support center
• Practical experience and knowledge of ERP and CRM Systems (i.e., SAP, Oracle applications, Service now etc.)
• Work experience with an international organization
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish)

This position is classified as “non-rotational” which means the incumbent is not generally expected to rotate to another duty station upon completion of their tour of duty. However, International Professional (IP) staff are recruited internationally and serve in duty stations outside their country of nationality. Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Conditions of International Professional Posts

International Professional (IP) staff are recruited internationally and serve in duty stations outside their country of nationality. They hold leadership, managerial or specialist functions.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others (8) Nurtures, leads and manages people

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.