Human Resources Specialist

Organizational setting:

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in South Sudan is organized around three main units: Programme, Operations and Administration. The current portfolio of projects in South Sudan includes activities related to Agriculture, Livestock, Fisheries, Natural Resource Management, and is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country's programme and portfolio as foreseen in the projects.

FAO South Sudan has the biggest Emergency Livelihood Response Programme (ELRP), which has been implemented in partnership with the service providers (International and National NGOs) all over the country.

Reporting Lines

The Human Resources Specialist will work under the overall supervision of the FAO Representative FAO South Sudan, the direct supervision of the Administrative Officer and overall guidance of the Regional HR Officer.

Technical Focus

• Implementation of HR policies, procedures, HR strategies, roles and regulations, Standard Operating Procedures (SOPs) at FAO South Sudan • Talent Management: recruitment, selection, workforce planning, competency-based assessment(s)

Tasks and responsibilities

• Workforce planning: assist in the definition of the technical expertise and assignments needed for strategy implementation; • Assist FAOR in aligning the FAO South Sudan organogram to funding projections; • Assist and advise managers in planning the implementation of the workforce needs assessment enabling the effective delivery of the work program in the country; • Monitor requests for human resources actions before approval by FAOR including salary, entitlements, travel, social security and other benefits; • Liaise with the Regional Office for Africa (RAF), the Shared Service Center (SSC) and the Human Resources Division (CSH) when needed advice on complex cases, employees requirements, policy interpretations issues, etc; • Ensure compliance to corporate policies and guidelines by providing day-to-day advice to the management and teams, on various issues including policies and procedures in order to ensure consistency and understanding at all levels; • Provide high quality HR support to management on operational human resources issues including in the areas, recruitment, and performance management; • Provide oversight for the entire recruitment cycle including supporting the development of job descriptions, vacancy announcements, screening of candidates, setting up interview panels and conducting background checks (only for NSHR assignments) on prospective candidates; • Provide onboarding and induction for all new employees by preparing induction packs and providing access to the relevant organizational materials and off boarding employees through initiating the separation clearance processes for terminations and conducting exit interviews for employees leaving the organization; • Advise employees on the terms and conditions of their employment and refer to Shared Service Centre (SSC) HR Officer for complex cases; • With reference to FAO pay structures, review Terms of Reference and recommend appropriate grades and pay levels for consultants and national employees before hire; • Monitor and review the her work-plan to ensure that all planned operational activities are carried out, identify inconsistencies and delays and submit proposals for improvement; • Prepare monthly, quarterly and ad hoc reports for management regarding workforce and common costs submissions.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Degree in Human Resources, Management, Business Administration, Public Administration, Organizational Development, Law or a related field. • A minimum of five (5) years of relevant experience in human resources management including development and implementation of talent acquisition and outreach, recruitment and selection in the United Nations Common system • HR experience in the humanitarian sector • Working knowledge of English (Level C) and limited knowledge of one of the other FAO languages. Working knowledge of English for PSA.SBS.

FAO Core Competencies

• Results focus • Teamwork • Communication • Building effective relationships • Knowledge sharing and continuous improvement