Human Resources Specialist

Organizational Setting:

The Human Resources Consultant coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

Reporting Lines:

The Human Resources consultant will work under the overall supervision of the FAO Representative and direct supervision of Assistant FAO Representative Administration and overall guidance of the Regional HR Officer. The Human Resource Consultant works closely with colleagues in the administration and Programme HR team and with Representation project Team Leaders and project personnel, providing and coordinating experienced human resources support.

Technical Focus:

The incumbent provides guidance and advice to Representation personnel involved in human resources management. He/she will operate independently and make decisions on work priorities, exercise initiative for dealing with cases and find solutions to problems after discussion with Assistant FAO Representative Administration. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and the quality of advice given to personnel.

Key Functions/Results

• Coordinate support services related to the recruitment process of staff and affiliate workforce; initiate a range of related actions including contract preparation, extension and termination • Analyze and process a variety of human resources requests. • Prepare and participate in various interviews, taking notes, and consolidate interview reports. • Plan and coordinate the briefing and de-briefing of affiliate workforce, provide information on various contracts. • Communicate with applicants and prepare offers/terms of employment. • Collect and research background information; draft correspondence, reports and statistics related to all human resources functions as appropriate. • Support review and update of confidential personnel information, records and files; ensure completeness and accuracy of records and that follow-up on action is taken. • Investigate and resolve payment inquiries in collaboration with finance staff and process consultant’s time cards. • Train and provide guidance to other human resources support staff in the work unit. • Participate in the preparation of training materials and delivery of training as required. • Perform other duties as required.

______________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Education: University degree in Human resources management, Business Administration or any other related field. • Experience: At least 4 years of relevant experience in administrative and human resources support work. • Languages: Working knowledge (proficient- level C) of English and intermediate knowledge (level B) of a second FAO language, for COF.REG. Working knowledge (level C) for PSA.SBS

FAO Core Competencies

• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement

Technical Skills

• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures. • Very good knowledge of ERP corporate computerized administrative systems. • Good knowledge of the communication and documentation standards. • Very good knowledge of the MS Office applications, Internet and office technology equipment. • Ability to plan, work and deliver within deadlines without compromising FAO’s rules and standards; and demonstrated ability to perform under minimal supervision. • Ability to gather, organize and analyze information. • Capacity to interact professionally with a wide variety of stakeholders. • Ability to work with minimal supervision and respond to strict deadlines. • Ability to work with multi-disciplinary teams.