Human Resources (HR) Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of HR Associate (GS7) and overall guidance of the Operations Manager, the HR Associate/UN Volunteer will:

Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
• Provision of information to the management and staff on strategies, rules and regulations.

Provides HR services focusing on achievement of the following results:

• Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, performing the functions of Absence Processor and Admin.HR, Position Administrator in Atlas. Preparation of contracts (fixed-term, SCs). Timely follow up with Finance staff on Global payroll issues.
• Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation of submissions to Compliance Review Panel (CRP).
• Provision of information on benefits/entitlements to the International Staff and Experts.
• Maintenance of the rosters including e-rosters.
• Maintenance of filing system, e-archiving.
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
• Other duties as required.

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information and maintenance of the related data, acting as Secretary of TMRG.
• Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the HR Associate/Learning Manager.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Contribute in collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor degree in relevant area or high school with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

Required experience:

24 Months

Experience remark:

Minimum 2 years of progressively responsible HR and/or administrative experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.

Language skills:

• English(Mandatory), Level - Fluent
• Russian(Mandatory), Level - Fluent

Area of expertise:

Other rule of law or governance related experience

Driving license:

No

Competencies values:

Accountability, Building Trust, Client Orientation, Ethics and Values, Integrity, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Kazakhstan and legal residents in Kazakhstan with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 15-10-2020