Human Resources Associate (Offboarding), GS-6, HR Administration, UNICEF Global Shared Services Centre, Budapest, Hungary

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results.

UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology.

GSSC has won the 2019 Business Services Firm of the Year in Hungary, one of 26 regional awards announced at the Central and Eastern European Business Services Summit & Awards held in Warsaw, Poland.

How can you make a difference?

The Human Resources Associate contributes to ensuring that a full range of activities for the personnel administration and benefits of staff are maintained in accordance with the UN Staff Rules and Regulations and UNICEF’s policies and procedures, which in turn contributes to strengthening the operations of the organization, thus maintaining/enhancing the ability of UNICEF to continue to provide programme services for mothers and children.

Summary of key functions/accountabilities:

1. Determine appropriate entitlements and appointments.

• Prepare applicable documentation regarding appointments, transfers, and separation of staff.
• Provide accurate and informed guidance to correspondents in accordance with staff rules and regulation, as well UNICEF’s policies.
• Analyze cases that do not comply with UNICEF’s Rules & Regulations in consultation with HR Specialist/Officer.
• Review complex transactions in advance of submittal to payroll.
• Ensure appropriate and timely actions are taken regarding the administration of benefits and entitlements of UNICEF staff members under his/her responsibility.

2. Maintain computerized reporting system for Human Resources Processes.

• Report directly to Human Resources Officer for approval of staff data.
• Verify information for monthly and bi-monthly reports to ensure that salaries are affected with correct entitlements.

3. Train other staff on entitlements and processes.

• Keep staff abreast on HR rules and regulations, business processes, changes to and processing of entitlements and benefits.
• Provide knowledge transfer to GS-5 staff. Support and ensure timely action on entitlements, contractual status, etc.
• Ensure staff is knowledgeable and up to date on all relevant aspects of HR administration.

4. Coordinate with various divisions within UN System.

• Gather and disseminate information in response to staff queries.
• Provide support to staff on UN Insurance, Pension, UNICEF Payroll, DFAM, Programme Division, etc.
• Perform ad hoc responsibilities as requested by Human Resources Officer.

5. Ad hoc duties and special projects as assigned.

As an advocate for every child, you will receive

• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments. Access here the UN Salary Scale for Hungary, and here a salary calculator for simulation.
• Net salary range of HUF 570,250-648,917 depending on initial step (medical insurance and pension premiums will be deducted from the net salary)
• Holidays and leave, including 1,5 days of annual leave accrual per month
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support

Please visit Compensation and Benefit site on UNICEF Career page

To qualify as an advocate for every child you will have…

• Completion of secondary education (i.e. high school diploma) is a minimum requirement.
• University level courses in human resources and business administration are desirable.
• Minimum 2 years of relevant experience in human resources for candidates holding Bachelor’s or Master’s Degree in human resources, business administration or related field.
• Minimum 6 years of relevant experience in human resources for candidates without university degrees.
• Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• Work experience with a development organization is an asset.
• Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
• Experience in staff separation and offboarding related activities is an asset.
• Fluency in English (verbal and written) is required.
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.

Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

Remarks: Requirement for internal applicants

Internal applicants from GSSC are required to complete the courses of Learning Paths that are identified as essential when applying to the level of this post. Please visit the L&D Portal Learning and Development (sharepoint.com) for more information.

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability and the following core competencies:

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

View our competency framework at:

https://www.unicef.org/careers/media/1041/file/UNICEF%27s_Competency_Framework.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID).