Human Resources Associate G6

Human Resources

TERMS OF REFERENCE

Title of Post: Human Resources Associate

Type of Contract: Fixed Term

Level: G6

Unit/ Division: Human Resources

Duty Station Banjul, The Gambia

Duration: One year

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Why work at WFP?

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

GLOBAL COMMUNITY 🌍

Build bridges that unite people across the world. Being part of a global, diverse and

multicultural community like WFP, will continuously expose you to new ideas and

perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!

For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

A. BACKGROUND AND PURPOSE

ORGANIZATIONAL CONTEXT:

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The job holders typically report to an HR Officer.

At this level job holders are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and

coach and coordinate a team of support staff

JOB PURPOSE:

To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

B. KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
3. Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
4. Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
5. Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
6. Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
7. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
8. Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
9. Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
10. Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.

11. Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.

    OTHER POST REQUIREMENTS (details to be determined by Post Managers):

This section is optional to describe additional responsibilities & knowledge required for the specific job.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

Adapts readily to change

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic

Thinking

Communicates and fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant

Analyses and evaluates data

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

Builds partnerships

Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES

**: Capability Name**

Description of the behaviour expected for the proficiency level

Employee orientation

Demonstrates a developed understanding of the various employee contexts and

needs when applying and adapting HR policy and practices, to best meet

employee needs. Takes initiative and identifies suitable solutions when

partnering with employees and local Country Office management

HR Expertise & Policy

Knowledge

Is able to interpret and apply detailed knowledge of HR policies, operational

processes, leading HR practices and internal regulations, within a complex

organizational context, to provide guidance to employees and implement

solutions within area of responsibility

Business Knowledge &

Partnership

Applies advanced knowledge of WFP's organizational and HR strategic objectives,

as well and operational complexities, in order to ensure alignment of HR support

within own area of responsibility. Establishes and maintains internal network on

an ongoing basis, to develop understanding of organizational challenges and

local teams context and therefore, ensure focus on local priorities and people

Enabling Talent Management

Solutions

Demonstrates a advanced knowledge of WFP HR solutions within area of

responsibility. Applies this, along with an in-depth understanding of the end user

context, to plan, coordinate and manage effectively the implementation and

execution of HR solutions.

HR Operations Management

Demonstrates understanding of HR operations impact on the broader

organisational context. Proactively identifies opportunities for HR operational

improvement and creates work plans to implement changes.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has gained experience of WFP HR Services operating standards across a range of international humanitarian contexts
• Has provided training to new staff members within area of expertise and supported with adhoc queries
• Has 4 years’ experience in Human Resources management

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education****:

Completion of secondary school education. A post-secondary certificate in the related functional area

Language:

General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

• Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
• Applications are to be submitted and received online and in English language only.

• WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.

  Deadline for submission is 30th May 2022

  Only shortlisted candidates will be contacted.

  -------- WFP has zero tolerance for any form of discrimination ……

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Added 1 year ago - Updated 1 year ago - Source: wfp.org