Human Resources Assistant, SC5, Jakarta, Indonesia
Application deadline 1 year ago: Tuesday 14 Dec 2021 at 18:59 UTCOpen application form
Are you ready to change lives and save the lives of the world's most vulnerable people?
If yes, this opportunity is for you!
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is a leading organization delivering food assistance and working with communities to improve nutrition and build resilience. We also support governments of developing countries in their efforts to eliminate hunger and malnutrition by addressing the underlying causes and disparities in access to food and good nutrition to ensure that no one is left behind in line with the Agenda 2030, Sustaining Peace and Agenda for Humanity. WFP is particularly focused on Goal 2 (Zero Hunger) and Goal 17 (Partnerships). Delivering on our mandate of Zero Hunger requires us to have a diverse, inclusive and gender-balanced workforce.
The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. The Nobel Peace Prize gives us a platform to make their needs heard and to mobilize support for the assistance they need.
These jobs are found in WFP Indonesia Country Offices (COs). The job holders report to an HR Associate or the designate. At this level job holders are expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action within their area of expertise and may provide guidance to other staff.
To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance to staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Prepare presentation and brief on HR policies and procedures to newly recruited staff; create and update the HR orientation package.
- Regularly update the WFP Indonesia organogram in consultation with the Country Director.
- Liaise with other internal units in the WFP country office and the regional bureau on HR related matters, i.e. payroll, contracts, etc. and provide necessary information to enable timely HR services.
- Maintain personnel files for all staff, ensuring documentation are accurate and complete; maintain confidential personnel information and documents.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance appraisals and training attendance, to support analysis and reporting.
KEY ACCOUNTABILITIES (continue)
- Provide administrative support in various HR activities in the areas of work allocated by the HR Associate including setting up schedules for interviews, on-boarding of new staff members in compliance with relevant processes and procedures.
- Verify and maintain monthly attendance registers and leave reports of national staff and calculate leave balances – to the extent still required (now increasingly automated).
- Use HR management systems for entering and updating a range of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR services enabling WFP to respond quickly to a crisis situation.
- Verify and update supporting documents required for national staff social and medical insurance.
- Coordinate the submission of International Consultants' recruitment requests and monthly attendance sheets to HQ.
- Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education including or supplemented by courses related to HR work.
Experience: At least 5 years of progressively responsible support work experience in general HR administrative work including at least one year in HR.
Knowledge & Skills:
- Ability to maintain strict confidentiality on all HR related information and documentation.
- Experience utilizing computers including word processing, spreadsheet and other standard software packages and systems. General knowledge of UN system, principles, policies, rules, regulations and procedures governing human resources administration.
Language: Fluency in both oral and written communication in English and Bahasa.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Knowledge of SAP software is an advantage.
TERMS AND CONDITIONS
Contract Type: Service Contract
Contract Duration: 6 months (initially)
Duty Station: Jakarta, Indonesia
Monthly Salary: As per WFP salary scale
Number of post: 01
DEADLINE FOR APPLICATIONS
14 December 2021
Female applicants are especially encouraged to apply.
WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.