Human Resources Assistant, SC-5, Manila Philippines

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees.

We encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

ABOUT WFP

The World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide, working in more than 80 countries. It is well known for its ability to deliver food assistance rapidly to people in need. In 2020, WFP received the prestigious Nobel Peace Prize award for “...its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war".

In the Philippines, WFP focuses on crisis response and resilience building. Two of its strategic objectives are as follows: “Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency” and “National and local government agencies have enhanced capabilities to reduce vulnerability to shocks”. Going forward, preparedness is core to WFP’s pillar on crisis response in the Country Strategic Plan (CSP) 2024-2028. These strategic objectives are framed within the context of the Philippines being one of the world’s most disaster-prone countries. It is an archipelago exposed to multiple hazards including intense typhoons, long-lasting floods, landslides, volcanic eruptions, and droughts. Disasters remain a leading cause of hunger, affecting all aspects of food security: economic and physical access to food, availability and stability of supplies, and nutrition.

JOB DETAILS

JOB TITLE: Human Resources Assistant TYPE OF CONTRACT: Service Contract JOB GRADE: SC-5 UNIT/DIVISION: Human Resources Unit DUTY STATION: Manila, Philippines CONTRACT DURATION: 12 Months VACANCY REFERENCE NO: 830691 DATE OF PUBLICATION: 12 December 2023 DEADLINE OF APPLICATION: 07 January 2024 This position is open to Filipino nationals only

ORGANIZATIONAL CONTEXT

The HR Assistant will be under the supervision of the HR Officer or the designate.

At this level the job holder is expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. The job holder should be able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
3. Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs.
5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
7. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, Performance Management, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
10. Perform other related duties and responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS

EDUCATION:

Completion of secondary school education. Bachelor’s degree in Human Resources Management; Economics, management, business Administration, rural development, social sciences or related field is desirable. Professionally qualified certificate in Human Resources Management is an advantage.

EXPERIENCE:

• A minimum of five (5) years of relevant experience in Human Resources Management.
• Experience in broad range of entitlements & benefits, recruitment and contract administration is required;
• Work experience with international organization and /or working with United Nations Common System is desirable.

LANGUAGE: Excellent knowledge of written and spoken English and Filipino.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has managed and implemented HR policy and procedures in line with the organization’s operating standards
• Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
• Has provided ad-hoc guidance to junior staff
• Has provided briefing to new recruits as part of the onboarding process
• Has gained experience working across a range of WFP contexts and with varying strategic priorities

REMUNERATION PACKAGE

WFP offers a competitive salary package including an approximate salary of PHP51, 000.00 per month, leave entitlements, and comprehensive medical insurance which can be extended to eligible dependents.

WFP LEADERSHIP FRAMEWORK:

All WFP employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSGIP FRAMEWORK, namely:

• Leads by example with integrity,
• Driving results and delivers on commitments,
• Fostering inclusive and collaborative teamwork,
• Applies strategic thinking,
• Builds and maintains sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via https://www.wfp.org/careers/job - openings. Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process, including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability-related Reasonable Accommodations:

It is essential for WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team through g[email protected].

A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

The above emails are only to be used for any disability-related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered formal applications and will not receive a reply from WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.