Human Resources Assistant, GS5, Putrajaya/Kuala Lumpur, Malaysia

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 952 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

H****ow can you make a difference?

Purpose for the job:

Under the close supervision and guidance of the Human Resources Officer, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities and related duties/tasks:

-Support to business partnering

Support the business partners in developing initiatives to encourage employee well-being and employee recognition scheme

Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner

Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

-Support in processing of entitlement and benefits

Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

-Support in recruitment and placement

Prepares and circulates internal and external advertisements.

Liaises with candidates in the various stages of the recruitment process.

Prepares formal acknowledgement, offer and regret letters.

Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.

Records and maintains recruitment files, ensuring all necessary documentation has been prepared.

Monitors life-cycle of recruitment process to update supervisor as necessary.

-Support in organization design and job classification

Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation

Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

-Support in learning & capacity development

Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

-General office support

Drafting and/or processing a variety of correspondence and other communications

Setting up and maintaining HR files/records (electronic and paper)

Scheduling appointments and meetings

Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).

To qualify as an advocate for every child you will have...

-Technical

Good knowledge of HR principles, rules, regulations and procedures within the UN

Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.

Ability to extract and format data and to solve operational problems

Ability to organize own work, set priorities and meet deadlines.

-Interpersonal and communication

Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.

Demonstrates a high degree of confidentiality, initiative and good judgment.

Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

RECRUITMENT QUALIFICATIONS

Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.

A minimum of 5 years of progressively responsible administrative or clerical work experience required

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

Click here to learn more about UNICEF's compensation, benefits and wellbeing.

Click here to lean more about UNICEF's salary scale & structure

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.