Human Resources Assistant, GS5, Geneva Common Services

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,259 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope...

This position is a headquarters-based role which forms part of the Geneva Human Resources (HR) team that provides common services support.

How can you make a difference?

Under the general guidance of the Snr. Human Resources Associate, and in close coordination with the HR team, as HR Assistant you will be responsible for the following:

1. Support to business partnering

• Supports the business partners in assisting clientele (Geneva Outposted and EMOPS Geneva personnel) with onboarding and offboarding. This includes Swiss entry visa support, verifying eligibility for carte de legitimations (CDLs), requesting for new and extension of CDLs. Liaising with UNOG shipment unit and Common Services Operations to provide clients with up-to-date accurate information on shipment and diplomatic privileges.
• Maintains the Geneva Welcome kit with up-to-date and accurate information and share with clients as part of onboarding.
• Supports the business partners in assisting clientele in using HR systems such as Talent Management, Agora and Achieve.

2. Support in processing of entitlement and benefits

• Maintains and updates personnel-related records and files, ensuring relevant information on each staff member is up-to-date and accurate.

  3. Support in recruitment and placement

• Creates advertisements for staff, consultancy and internship vacancies in the Talent Management System (TMS)

• Assists with the review of consultancy contracts by ensuring that all necessary documents has been submitted.
• Records and maintains internship and volunteers recruitment files, ensuring all necessary documentation has been submitted.

4. General office support

• Maintains and generate automated databases containing HR related statistics and generating monthly and quarterly reports and staff lists for all Geneva based entities.
• Drafts and/or processes a variety of correspondence and other communications including personalized attestations.
• Schedules appointments and meetings.

To qualify as an advocate for every child you will have…

• Completed secondary education.
• A minimum 5 years of progressively responsible HR or relevant administrative work experience.
• Fluency in English (written and verbal) is required. Working knowledge of French would be an asset.
• Good knowledge of HR principles, rules, regulations and procedures within the UN would be an asset.
• Familiarity with the Swiss regulations (residence permits, insurances, tax and social legislations) applicable to the UN personnel and their family members would be an asset.
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and to solve operational problems
• Ability to organize own work, set priorities and meet deadlines.
• High sense of confidentiality, initiative and good judgment.
• Ability to work effectively with people of different national and cultural backgrounds.
• UN/UNICEF experience is an advantage and candidates with UN/UNICEF working experience will be prioritized.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

This position is subject to local recruitment. Candidates must be in possession of an existing valid visa/work permit or be a resident/citizen of Switzerland or within commuting distance to be considered eligible for this position.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.