Human Resources Assistant, GS-5, Geneva Common Services, Geneva, Switzerland

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 7,237 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

This position is a headquarters-based role which forms part of the Geneva Human Resources (HR) team that provides Common Services support.

How can you make a difference?

Under the general guidance of the Snr. Human Resources Associate, and in close coordination with the HR team, the HR Assistant will be responsible for the following:

1. Support to business partnering

• Assists clientele with onboarding and offboarding. This includes Swiss entry visa support, verifying eligibility for carte de legitimations (CDLs), requesting for new and extension of CDLs. Liaising with UNOG shipment unit and Common Services Operations to provide clientele with up-to-date accurate information on shipment and diplomatic privileges.
• Updates the Geneva Welcome kit with up-to-date and accurate information and share with clients as part of onboarding.
• Supports the business partners by assisting clientele in using HR systems such as Talent Management, Agora and Achieve.

2. Support in recruitment and placement

• Creates advertisements for staff, consultancy and internship vacancies in the Talent Management System (TMS).
• Assists with the review of consultancy contracts by ensuring accuracy of submitted documents.
• Records and maintains internship and volunteers recruitment files, ensuring complete and accuracy of documentation.
• Administration of written tests.
• Schedules meetings and interviews.

3. General office support

• Drafts and/or processes a variety of correspondence and other communications including personalized attestation and Note Verbale.
• Reviews for accuracy applications of UN Laissez Passer and ensures timely submission and follow-up.
• Focal point for the UNOG language training programme.
• Assists with travel arrangements for the HR team.

To qualify as an advocate for every child you will have…

• Completed secondary education, preferably supplemented by technical or university courses in the area of human resource management.
• A minimum 5 years of progressively responsible HR or relevant administrative work experience.
• Fluency in English (written and verbal) is required. Working knowledge of French would be an asset.
• Good knowledge of HR principles, rules, regulations and procedures within the UN system is desirable.
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and to solve operational problems.
• Ability to organize own work, set priorities and meet deadlines.
• High sense of confidentiality, initiative and good judgment.
• Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
• Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

This position is subject to local recruitment. Candidates must be in possession of an existing valid work permit or be a resident/citizen of Switzerland or within commuting distance to be considered eligible for this position.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.