HUMAN RESOURCES ASSISTANT
Application deadline 7 months ago: Monday 3 Jul 2023 at 23:59 UTCOpen application form
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.
Org. Setting and Reporting The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. Under the strategic guidance of the Department of Operational Support (DOS), the Kuwait Joint Support Office provides efficient and client-oriented services with the goal of moving transactional, non-location dependent administrative functions from its client entities. These include transactional elements of human resources, finance, travel and payroll.
This position is located in the Kuwait Joint Support Office (KJSO). The Human Resources Assistant at this level will report to the Human Resources officer and under the overall guidance of the Chief Human Resources Officer.
Responsibilities Under the supervision of the Human Resources Officer (Team Leader), the Human Resources Assistant will perform the following duties:
Administration of Staff Contracts and Benefits & Entitlements: - Carries out on-boarding process of staff, which requires preparation of the Letter of Offers and Letter of Appointment and conducting induction; - Advising staff and processing of related entitlements and allowances, in accordance with staff regulations, rules, policies and applicable provisions, on a timely basis (i.e. dependency allowances, language allowance, step increment, among others); - Monitoring contract expiration and processing contract renewals; conducting eligibility review for contract conversion; - Reviewing and processing temporary and permanent movements and its related administrative actions; - Reviewing and taking required action concerning requests for change of personal status; Annual Declaration submissions and entitlement monitoring exercises. - Initiating and processing check out and separation-related actions; - Reviewing, processing and monitoring leave related processes (such as, maternity leave, paternity leave, sick leave, special leave, time and attendance certification); - Review and process night differential, transportation allowance and Danger Pay monitoring. - Review and process Individual contractors contracts and monthly payments. - Assisting with periodic running of monitoring reports and contributing to special projects, as needed; - Reviewing and taking action of assigned service requests (iNeed)
General: - Provide general office support services for HRMS; drafts and/or processes a variety of correspondence and other communications, preparation of the HR valise to UNHQ. - Sets up and maintains reference files/records (electronic and paper) for office of the CHRO and HRMS. - Schedules appointments/meetings, monitors deadlines, etc for the office of the CHRO. - Undertakes research on a range of HR related issues and assists in the preparation of notes/reports/presentations. - Maintains automated database containing HR related statistics and prepares periodic reports - Assists the Office of CHRO in the preparation of responses to the MEU, UNDT, Auditors and OIOS, etc. - Assist in the review and maintenance of the staffing table and post management, performance management and training, etc - Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.). - Perform any other duties and special projects as required.
Competencies Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.
Education High school diploma or equivalent is required. Technical or vocational certificate in human resources, business administration or personnel administration is desirable.
Job - Specific Qualification Technical or vocational certificate in human resources, business administration or personnel administration is desirable.
Work Experience A minimum of five (5) years of experience in human resources management, administrative services or related area is required.
Minimum two (2) years of experience in the recruitment of staff and / or administration of staff entitlement is desirable.
Minimum one (1) years of experience in the preparing reports and responses on legal matters is desirable.
Minimum one (1) year of experience in the implementation of human resources policies, regulation and rules is desirable.
Experience using recruitment platforms such as Inspira or similar and/or experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
Experience within the United Nations Common System or other international organization is desirable.
Languages English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English is required. Knowledge of Arabic is desirable.
Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read, write, and understand) and "Knowledge of" equals a rating of 'confident' in two of the four areas.
Assessment Evaluation of qualified candidates will include a written assessment which will be followed by competency-based interview.
Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Applicants may apply and be considered for locally recruited positions no matter where they are currently located (including the current serving staff members at other duty stations), provided they are locally available upon appointment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Selected candidates/staff members will have to relocate at their own expense to report for duty. The office may only assist in visa arrangements if required.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.