Human Resources Assistant
Coordinate HR activities, manage personnel records, and support employee services.
This opening expired 3 years ago.
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Overview
Coordinate HR activities, manage personnel records, and support employee services.
You have:
- Secondary School Education.
- Two years of relevant experience in administrative and human resources support work.
- Working knowledge of English.
- Legal resident in Hungary.
Organizational Setting
The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.
The position is located in the Shared Services Centre in Budapest, Hungary.
Reporting Lines
The HR Assistant will report to a Human Resources Associate in the Staff Human Resources Unit of the FAO Shared Services Centre.
Technical Focus
Compliance and service delivery in the field of human resources.
Tasks and responsibilities
• Coordinate support services related to the employment and servicing of staff and mobile workforce; initiate a range of personnel actions such as appointments, extensions, transfers, etc. • Analyse and process a variety of complex human resources requests related to entitlements and benefits. • Support the briefing and de-briefing of staff, provide information as to staff entitlements and specificities of contracts. • Communicate with applicants and prepare offers/terms of employment. • Collect and research background information; draft correspondence, reports and statistics related to all human resources functions as appropriate. • Review, maintain and update confidential personnel information, records and files; ensure completeness and accuracy of records and that follow-up on actions is taken. • Investigate and resolve payment inquiries in collaboration with finance staff; prepare payment instructions. • Train and provide guidance to other human resources support staff in the work unit. • Participate in the preparation of training materials and delivery of training to administrative staff in the Organization. • Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Secondary School Education. • Two years of relevant experience in in administrative and human resources support work. • Working knowledge of English • Legal resident in Hungary
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures. • Knowledge of ERP corporate computerized administrative systems. • Good knowledge of the communication and documentation standards
Potential interview questions
| Can you describe a challenging situation you faced while providing HR support and how you handled it? | This question assesses your problem-solving skills and ability to manage difficult scenarios in HR. | Provide a clear example that demonstrates your analytical skills and how you approached the resolution. |
| How do you prioritize your tasks when faced with multiple HR requests? | The interviewer is looking for your organizational skills and ability to manage time efficiently in a busy HR environment. | Pro members can see the explanation. |
| What steps would you take to ensure confidential personnel information is accurately maintained? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
fao.org
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