HUMAN RESOURCES ASSISTANT

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

Org. Setting and Reporting This position is located in the United Nations Mission in South Sudan (UNMISS), Juba. The Human Resources Assistant reports to Chief Human Resources Management Section through Human Resources Unit Head.

Responsibilities Responsibilities Within limits of delegated authority, the Human Resources Assistant will be responsible for the following duties: (These duties are generic and may not be performed by all Human Resources Assistants at G-6 level).

Recruitment and placement - Researches and provides accurate information to Human Resources Officers and Senior Managers on human resources staffing issues, assisting in the timely filling of vacancies by facilitating the selection of highly qualified candidates to meet the operational and substantive requirements of the Organization. - Reviews job openings ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents. - Reviews and determines eligibility of applicants in line with requirements stated in the job openings. - Initiates and follows-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.

Administration of entitlements and benefits - Interprets, explains and administers entitlements and benefits in line with conditions of service, staff regulations and rules. Provides advice, guidance and information to management and staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits. - Reviews and processes entitlements and benefits related actions in HRIS/ERP, making appropriate recommendations where exception is required. - Supervises and monitors the work of Human Resources Assistants in carrying out all human resources administrative transactions including processing of appointments and preparation of personnel actions. - Conducts research and prepares written responses to queries related to HR matters.

Planning and Budget - Assists the supervisor in the mission planning process throughout the mission lifecycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure. - Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for purpose of budget preparation. - Reviews the budget drafts of mission’s sections and ensures that data and actions asked for in the FPD guidelines on budget review are provided by HR assistants and the sections of missions for review and reflection in the budget draft. - Assists in reviewing and processing requests for classification, providing advice on classification procedures and processes; Assists in providing documentation and background materials relating to classification of posts.

Staff development and career support - Assists in the development of career development programmes to support staff members career needs. - Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units. - Conducts research on specific career needs of staff and makes appropriate recommendations and staff development plans in line with the HR work-plan;

Travel and Visa Issues - Provides advice and guidance to personnel on visa related issues and the government requirements for issuance of visas. - Liaises and Coordinate with immigration authorities on the submission and issuance of single and multiple entry visas for all personnel. - Works collaboratively with the government COVID-19 taskforce and national security office for visa clearances. Maintain day to day follow-up of visa requests with the immigration authorities until approval is received. - Reviews and processing of visa documents for submission to the immigration authorities to obtain visa stamps

General - Maintains an automated databases and the centralized reference and filing systems. - Conducts research on a range of HR related issues and prepares notes/reports to support administration of justice system in the Mission. - As requested, conducts research on precedents, policy rulings and procedures. - Supervises compilation and preparation of statistical reports on HR related issues. - Conducts exit interviews for separating staff and assists him/her in final arrangements. - Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in HRIS/ERP, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. - Prepares written response to queries concerning HR related matters. - Trains and provides supervision to new and lower-level staff in the unit. - Performs other duties as required.

Competencies Professionalism – Substantive experience in human resources management and/or administrative services. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amounts of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required. - Good knowledge of and application of UN Staff Rules and Regulations is required. - Course work/training in human resources is desirable. - Very good knowledge in MS Office applications is desirable. - Knowledge in operating HR systems is desirable.

Work Experience - A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.

• Experience in application of UN Staff Rules and Regulations in operational environment, including administration of a broad range of HR related services, entitlements, and benefits is desirable.

  Experience in facilitation and coordination issuance of visas with governmental authorities is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. Fluency in oral and written English is required.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.