HUMAN RESOURCES ASSISTANT
Application deadline in 24 days: Friday 22 Jul 2022 at 23:59 UTCOpen application form
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.
The salary for this job should be more than 6,572 USD.
Salary for a G-5 contract in GenevaThe salary of a G-5 depends on the duty station. The minimum salary there is 6,282 CHF (~6,572 USD)
Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.More about G-5 contracts.
Org. Setting and Reporting This position is located in the Human Resources Management Section of the Resources Management Service in UNCTAD. The incumbent will report directly to the Human Resources Officer, under the overall supervision and guidance of the Chief, Human Resources Management Section.
Responsibilities Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment · Assists hiring managers and project officers in the recruitment of staff and of consultants/individual contractors (C/IC), in line with respective administrative guidelines, and as per UNCTAD established roles, including as applicable by reviewing and building the job opening, verifying eligibility of applicants and ensuring recruitment is viable for the candidate(s) proposed for selection. · Prepares and maintains case files in a timely and orderly manner for selected staff, prospected consultants/individual contractors and of C/IC contracts; records information for statistical purposes. · Assists in the administration of written tests and other type of candidates' assessments. · Liaises with partners, including with Finance/Payment Offices for availability of funds and to ensure the completion of the pre-recruitment formalities; coordinates with Human Resources Offices on onboarding formalities as needed. · Reviews requests for C/IC payments and liaises with Finance/Payment Offices for the approval of payments. · Prepares relevant documentation of recruitment and C/IC requests and presents summaries as required for related meetings. · Advises on human resources policies, procedures, rules and regulations, as required.
Staff development · Identifies training courses and workshops · Assists in the organization and conduct of training courses and workshops, including the identification participants and of facilitators and during the negotiation of contracts; prepares contracts and payment of trainers. · Provides logistics and administrative support to trainers. · Ensures evaluation of training · Supports the planning of trainings, their schedule and monitors their implementation and expenditures; reports on the same on a regular basis.
General · Provides general office support services; drafts and/or processes a variety of communications. · Sets up and maintains reference files/records (electronic and paper). · Schedules, follows-up and monitors deadlines of ongoing human resources related activities. · Maintains automated database containing HR related statistics and prepares periodic reports. · Performs other duties as required.
Competencies Professionalism: Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Knowledge of ERP systems, including UMOJA, and of recruitment platforms, including INSPIRA. Ability to work well with figures, to undertake basic research, collect meaningful human resources data from different sources and present it in simple format for its analysis. Ability to generate reports, including of statistical nature, and undertake simple analysis. Good knowledge of office related software (e.g. word, excel, power point) and ability to use information technology to improve the effectiveness of day-to-day operations of the office. Ability to communicate effectively with different stakeholders, including in writing. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
· Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
· Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education High school diploma or equivalent is required.
Work Experience A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.
Out of these, two (2) years in human resources within the UN Common System or other international organization is desirable.
Experience with human resources ERP systems and recruitment platforms is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.