Human Resources & Admin Officer Poland, Warsaw (National)
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Contract
This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.
About the role:
We are recruiting a Human Resources and Administrative Officer to join our dynamic team in Poland, Warsaw. We are looking for someone with strong organizational skills and teamwork skills, good communication and interpersonal skills, a high level of fluency in both writing and speaking in English and Polish, ability to adapt and work under pressure with minimum supervision
Human Resources:
- Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
- Support with the Induction and on-boarding of NRC staff
- Implementing policies on work regulations, performance management, equal opportunities, disciplinary procedures and absence management.
- Implementing with line managers HR planning strategies that consider immediate and long-term staff requirements
- Prepare periodic HR reports.
- Provide advice on the incorporation of local labour laws with NRC’s HR policies and procedures.
- coordinate training and development needs in conjunction with departmental managers and delivers training in line with NRC’s policies and procedures.
- Coordinate with relevant Pension Office, Medical insurance company, Group Life Insurance etc
- Maintain and keep records of all NRC staff timesheets, Payslips, Track Performance Management Compliance
- Leave administration tracking at the Country Office
Administration:
- Documentation:
- Liaising with relevant authorities in consultation with HR Manager and the lawyer for temporary residence permits, work permits for international staff and visitors: invitation letters, process visa permits and a deal with immigration issues
- Welcome packs, Induction packs for visitors/new staff
- Arrangement of ID cards and business cards
- Managing translation services of official documents on request
- Office & accommodation:
- Management of office: cleaning, maintenance, access cards, payment of electricity/water bills, ensuring the functioning and securing office equipment, provision of office supplies consumables and non-consumables
- Manage meeting rooms (occupancy, furniture, equipment)
- Managing of minor maintenance for the Warsaw office including office equipment/furniture as agreed with the procurement department.
- In close collaboration with the procurement team, ensure adequate supply of stationery and office supplies.
- Management of lease agreements for all premises: preparation, renewals, termination, rents, addressing issues with Landlords,
- Arrange accommodation for visitors and staff in hotels from booking to billing,
- Others:
- Organising meetings and venues for general events (welcoming, staff leaving, honoring programme, staff meeting, etc.) or creative services (Team Building, Motivational, etc.)
Skills and experiences
- University degree, in Business Administration or related field preferred; Professional certification in Human Resources.
- 2-3 years experience in Human Resources Management
- Knowledge about own leadership skills/profile
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
- Fluency in English and Polish both written and verbal
- High-level competence in computer skills (Microsoft Office Applications)
What We Offer
- Duty Station: Warsaw (Poland)
- Contract: 12 months contract with the possibility of extension
- NRC’s Salary Scale: NRC offers a competitive compensation and benefits package
- Start date: Immediately – within the next few weeks
Added 2 years ago
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Updated 2 years ago
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Source:
nrc.no