Human Resources & Admin Officer Poland, Warsaw (National)

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

About the role:

We are recruiting a Human Resources and Administrative Officer to join our dynamic team in Poland, Warsaw. We are looking for someone with strong organizational skills and teamwork skills, good communication and interpersonal skills, a high level of fluency in both writing and speaking in English and Polish, ability to adapt and work under pressure with minimum supervision

Human Resources:

• Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
• Support with the Induction and on-boarding of NRC staff
• Implementing policies on work regulations, performance management, equal opportunities, disciplinary procedures and absence management.
• Implementing with line managers HR planning strategies that consider immediate and long-term staff requirements
• Prepare periodic HR reports.
• Provide advice on the incorporation of local labour laws with NRC’s HR policies and procedures.
• coordinate training and development needs in conjunction with departmental managers and delivers training in line with NRC’s policies and procedures.
• Coordinate with relevant Pension Office, Medical insurance company, Group Life Insurance etc
• Maintain and keep records of all NRC staff timesheets, Payslips, Track Performance Management Compliance
• Leave administration tracking at the Country Office

Administration:

1. Documentation:

• Liaising with relevant authorities in consultation with HR Manager and the lawyer for temporary residence permits, work permits for international staff and visitors: invitation letters, process visa permits and a deal with immigration issues
• Welcome packs, Induction packs for visitors/new staff
• Arrangement of ID cards and business cards
• Managing translation services of official documents on request

2. Office & accommodation:

• Management of office: cleaning, maintenance, access cards, payment of electricity/water bills, ensuring the functioning and securing office equipment, provision of office supplies consumables and non-consumables
• Manage meeting rooms (occupancy, furniture, equipment)
• Managing of minor maintenance for the Warsaw office including office equipment/furniture as agreed with the procurement department.
• In close collaboration with the procurement team, ensure adequate supply of stationery and office supplies.
• Management of lease agreements for all premises: preparation, renewals, termination, rents, addressing issues with Landlords,
• Arrange accommodation for visitors and staff in hotels from booking to billing,

3. Others:

• Organising meetings and venues for general events (welcoming, staff leaving, honoring programme, staff meeting, etc.) or creative services (Team Building, Motivational, etc.)

Skills and experiences

• University degree, in Business Administration or related field preferred; Professional certification in Human Resources.
• 2-3 years experience in Human Resources Management
• Knowledge about own leadership skills/profile

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

• Fluency in English and Polish both written and verbal
• High-level competence in computer skills (Microsoft Office Applications)

What We Offer

• Duty Station: Warsaw (Poland)
• Contract: 12 months contract with the possibility of extension
• NRC’s Salary Scale: NRC offers a competitive compensation and benefits package
• Start date: Immediately – within the next few weeks