Human Resource Consultant, Kuala Lumpur/Putrajaya, 6 months (Open to Malaysian Only)

Contract

This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we, UNICEF Malaysia never give up.

For every child, hope

The focus of the HR Consultant is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertaining to the application of HR regulations, rules and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret. This consultancy, consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence.

Under the technical supervision and guidance of the Human Resources Officer, the Human Resource Consultant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in Malaysia Country Office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

How can you make a difference?

Summary of key functions/accountabilities:

• Support to business partnering model
• Support in processing of entitlements and benefits of local staff
• Support in recruitment and onboarding
• Support in organization design and job classification
• Support in learning and capacity development plans
• General HR office and administrative related support
• Support the business partners in developing initiatives to encourage employee well-being
• Support change management by advising clientele and duly informing on changes to HR procedures
• Support the business partners in assisting clientele in using corporate HR systems such as talent management, agora and achieve.
• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Compiles, maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Recruitment Role

• Support in recruitment and onboarding
• Prepares and circulates internal and external advertisements.
• Liaises with requesting units and candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Monitor life cycle of recruitment process to update dashboards and supervisor as necessary. Support in overhauling the existent onboarding package and process
• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.

Expected routine activities

• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
• Support in learning & capacity development
• In consultation with supervisor, research and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, research, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

Mode of Consultancy:

• This consultancy is expected to be between 6 to 6.5 month beginning April/May 2022
• The consultant will be expected to make his/her own arrangement for accommodation and transport to and from the office
• Payments in ringgits will be done on a monthly basis after review of the work plan and upon completion of the deliverables as certified by the Supervisors
• UNICEF will pay for travel costs relevant to the assignment as per the organizational guideline.

To qualify as an advocate for every child you will have…

• A University Degree in human resource management, business management, international relations, psychology or another related field is required.
• At least 5 years of experience in human resource management is required.
• Experience working in a large corporation/international organization is an asset
• Fluence in English and Bahasa Malaysia are required
• Kindly attach the proposed monthly fee in your application/please include your expected salary in your resume

Other Requirements:

• Fair knowledge of the principles and concepts of human resources management
• Knowledge in developing work flow is an asset
• Ability to identify issues, conduct rigorous research, and make conclusions and recommendations.
• Strong research, planning and organizational skills.
• Excellent knowledge of information technology systems and tools.
• Ability to conceptualize and articulate ideas in a clear and concise form
• Ability to take initiative and to work with minimum supervision
• Ability to start immediately is an added advantage

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.