Human Resource Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. Equity accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Within the delegated authority and under the supervision of the HR Specialist or his/her designated mandated representative(s), the UNV HR Associate will:

Support to business partnering • Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner • Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve. Support in processing of entitlement and benefits • In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action. • In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. Support in recruitment and placement • Prepares and circulates internal and external advertisements. • Liaises with candidates in the various stages of the recruitment process. • Prepares formal acknowledgement, offer and regret letters. • Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks. • Monitors life cycle of recruitment process to update supervisor as necessary.

Support in organization design and job classification • Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology. • Drafts and edits job descriptions to be submitted for classification for review by supervisor. • Follows up and liaises with HQ and RO over status of requests to ensure timely completion. • Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation • Monitors life cycle of all job classification requests to facilitate recruitment and organization planning. • Compiles and analyses information and statistics related to posts and staff for reports on staffing trends. • Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators. Support in learning & capacity development • In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions. • In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office. • Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders. • Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning: • Planning and organizing • Communication • Flexibility: • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF’s mission and vision, as well as to the UN Core Values.

• organizing and conducting courses, workshops and event while taking part in activities designed to increase stakeholders' capacity
• assisting corporate partners in creating programs to promote staff well-being and employee recognition programs. • supporting the processing of benefits and entitlements . • assisting with placement and recruitment • developing HR procedures and instruments

The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people, even within countries. Such restrictions may affect the ability of UN Volunteers to begin their assignments at their assigned duty station or limit the ability to enter UN premises. Thus, UNV cannot guarantee assignments will proceed as normal. Candidates for UN Volunteer assignments requiring travel to the duty station may be exceptionally granted during this period alternative working arrangements to work from their place of recruitment until restrictions are lifted. Candidates for UN Volunteer assignments may also need to begin their assignments remotely in cases where access to UN premises is restricted. These are decisions at the discretion of the host entity. Candidates proceeding to interview are recommended to discuss travel requirements, any restrictions, and possible alternative arrangements with the host entity. If selected, candidates should carefully consider the circumstances before accepting UNV’s offer.

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service. Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) will be provided monthly.