Human Resource and Administration Intern

Contract

This is a DRC - National contract. More about DRC - National contracts.

Job title: Human Resource and Administration Intern

Reporting to: HR and Administration Officer

Location: Kampala

Overall purpose of the role:

The main purpose of the HR/Administration Internship position is to support the HR and Administration department with routine documentation, Paperwork and day to day Administrative duties.

KEY DUTIES AND RESPONSIBILITIES

ADMINISTRATION:

• Ensure that all premises are in good shape, and proactively advise on changes or improvements to be done.

• Ensure that garbage disposal, sewerage emptying is done in a timely manner

• Maintain an inventory list on the keys distribution and update this on a monthly basis and share the keys register on a quarterly.

• Monitor all service tracking sheets i.e. rental tracker, expatriate housing cost tracker, payments tracker, flights tracker, EU volunteer cost tracker, office rentals, MOU’s and registrations trackers, First aid refill schedules etc. And follow up on renewal of contracts 1 month before the expiry date.

• Update the contracts follow up sheet on a monthly basis and submit a monthly report to the Country HR/Admin Manager.

• Oversee consumable and stationary stores management, restocking office consumables and supplies, monitoring consumption and stocks and reviewing stock reconciliations as required.

• Ensure that the stores are in good condition and items are properly coded and stored in an orderly manner.

• Book flight travels for staff and ensure that all travel grievances are resolved in a timely manner.

• Offer all advisory on immigration visas as required from time to time.

• Reconcile and process payments to the service providers in relation to administration services as soon as the invoices are received.

• Manage timely airtime disbursements to staff phone numbers in liaison with the service provider for prepaid and postpaid.

HUMAN RESOURCES:

• Will assist in organizing for job interviews. This will include administering written tests and also ensuring that the interview venues are well set, avail computers if required among others.
• Support with organization of HR file cabins as well as archiving files or documents that may be required to be put in storage as well as identifying cabins that may require to be repaired.
• The intern will be required to support in payment preparation for Q-Sourcing and Jubilee with supervision from the HR Officer.
• Will support with preparing parcels with staff items to be dispatched to the field. This could be identity cards, Medical insurance cards, uniforms among others and following up on receipt especially in regards to staff contracts.
• And may perform any other duties assigned.

Experience and technical competencies:

• Proactive, stable and robust character and a good team player.
• Excellent communication skills, calm and a good sense of humor.
• Excellent interpersonal skills

E****ducation:

• A degree in Business Administration, Human Resource, Humanities or related field
• No experience required
• Excellent communication in English both written and oral.
• Knowledge of MS office applications

Languages

• Excellent communication skills in English is required

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 8th December, 2021.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.