HR Coordinator - Compensation and Benefits

ROLE PURPOSE: The HR Coordinator – Compensation and Benefits will be responsible for managing staff pay and benefits, payroll processing and administration. The role holder will also ensure that a fair and competitive compensation structure is in place that ensures attraction and retention of talent in close coordination with the HR team. SCOPE OF ROLE: Reports to: Senior Human Resources Manager Dimensions: Works closely with Finance – Payroll team, Senior HR Manager, Budget Holders, Provincial HR Leads, Asia Regional Office HR – Payroll team. Number of Direct Reports: N/A

KEY AREAS OF ACCOUNTABILITY

Payroll & Benefits Administration: • Manage the administration of national and international staff payroll and benefits in line with SCI policies and procedures. • 100% completion and accuracy with timely audits on payroll and all payroll updates to be captured on payroll. This would include relationship building at the Country office level especially with staff in Finance payroll team and field office level so that national staff payroll runs seamlessly. • Ensure contract management of national and international staff through a central tracking system HR Hub and ensure updating and reporting the changes in payroll. • Track changes of international staff payroll and report it to the Asia Regional Office. • Ensure effective communication with staff about changes in staff compensation and benefits. • Roll out and maintenance of new Payroll HRIS for both regular staff &volunteer and it is successful implementation with support of other team members. • Make sure that Payroll and HRIS information is always update. • Ensure that all leavers receive their final payment after completion of the complete exit & clearance process only. • Provide support to the Senior HR Manager by conducting market research to determine competitive salary and benefits packages and share summary findings and recommendations for the management review. • Facilitated and manage the medical insurance documents processing of national staff and keep relevant tracker update.

B. Contract Management

• Develop Tracker all staff contracts start dates and end dates. • Track all staff contracts start dates and end dates to ensure necessary action on time and ensure accurate staff details are stored on HR Hub on monthly basis. • Coordinate with field HR team, budget holder, department heads and relevant line manager in advance for issuing of contract extension or end of contact notice letters to respective staff. • Make sure that specific time is considered based on the policy while issuing end of contract notice letters and also the right reason is highlighted. • Ensure that contract change action is always considered while processing payroll. C. Timesheet Management • Ensure an accurate records of staff monthly electronic attendance/timesheets in country office on monthly basis. • Ensure to document any changes for staff benefits and necessary approvals for future audit reviews. • Provide advice to managers and staff on compensation and benefits related matters including online timesheets, approval of leaves, and leave system. • Orient new staff and line managers on timesheet submission, leave management system and approvals through one-on-one meeting and induction programs. • Ensure 100% completion of regular and volunteers timesheet on monthly basis and escalate issues of compliance to the Senior HR Manager. D. Exit Management, Staff/Partner Capacity Building and Audit Support • Ensure all leaving employees complete their hand over notes and go through Save the Children’s exit management system to ensure retention of knowledge and learning. • Ensure that separating employees go through a proper face-to-face exit interview plus online surveys, record their feedback and share summary analysis of turnover and staff feedback with the management on weekly basis. • Manage internal and external audit queries on staff contract, compensation and benefits and other operational issues and coordinate within other functions of HR. • Provide responses to audit queries and compensation and staff contract related matters. • Ensure a strong compliance system is in place for future audits and trials in staff compensation and benefits and payroll processing. • Build the capacity of Provincial HR and Partners on payroll processing and procedures including compliance review and audits. SKILLS AND BEHAVIOURS (Values in Practice) Accountability: • holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same • widely shares their personal vision for Save the Children, engages and motivates others • future orientated, thinks strategically and on a global scale. Collaboration: • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • values diversity, sees it as a source of competitive strength • approachable, good listener, easy to talk to. Creativity: • develops and encourages new and innovative solutions • willing to take disciplined risks. Integrity: • honest, encourages openness and transparency; demonstrates highest levels of integrity QUALIFICATIONS AND EXPERIENCE Essential: • Bachelor’s degree in HR, Accounting, or Finance • At least 4 (four) years of experience in HR Payroll Administration. • Hands-on experience with HRIS or payroll software and data analysis with attention to details. • Excellent understanding of computer applications including MS Office with strong grasp on MS Excel. • Good understanding of relevant legislation and labour law. • Strong oral and written communication skills in English, Pashto and Dari languages.

Desirable • Experience of delivering client-oriented HR services. • Ability to work under pressure and manage different priorities simultaneously. • Strong organization and prioritization skills. • Willingness to learn, adapt and develop oneself as an HR professional. • Ability to travel to Provincial Offices for staff capacity building