HR Benefits Assistant (HR-CBS-B-2025-269-LD)
Provide specialized administrative support in HR benefits operations.
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Overview
Provide specialized administrative support in HR benefits operations.
You have:
- Higher administrative diploma or equivalent relevant experience in the field of Administration or a related field.
- Demonstrated experience in providing administrative support in a multicultural environment.
- Experience in dealing with HR benefits or as a payroll assistant ideally in an International Organisation.
- Spoken and written English or French, with a commitment to learn the other language.
- Knowledge of administrative rules and procedures: personnel rules, HR policies.
Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.
Job Description
Introduction:
The position is in the Benefits Section of the Compensation, Benefits and Services Group, in the HR Department. The Section oversees the implementation and control of dependency allowances, international mobility and related indemnities, education grants for dependent children, unemployment benefits, entitlements to special leave, compensation for special working hours, reimbursement of duty travel expenses, and pre-retirement programmes.
You will report to the Benefits Section Leader, within a team of 6 people, and provides specialised administrative support for the above-listed financial and social benefits for members of personnel (employed or associated) in accordance with CERN Staff rules and regulations, and administrative procedures.
Functions:
- Process a wide variety of confidential administrative actions, such as the different claims submitted by members of the personnel.
- Advise and inform members of personnel on matters related to financial and social benefits upon taking or leaving appointment as well as during their contract.
- Control the compliance with applicable regulations of the implementation of benefits.
- Contribute to improving and streamlining HR administrative processes.
- Prepare and maintain documentation related to internal procedures and archives.
- Replace other assistants during their absences.
Qualifications
Higher administrative diploma or equivalent relevant experience in the field of Administration or a related field.
Experience:
- Demonstrated experience in providing administrative support in a multicultural environment.
- Experience in dealing with HR benefits or as a payroll assistant ideally in an International Organisation
Technical competencies:
- Compensation & benefits
- Knowledge of administrative rules and procedures: personnel rules, HR policies
- Customer service
- Use of office software packages
Behavioural competencies:
- Working in Teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Managing Self: working well autonomously; taking on activities and tasks without prompting.
- Achieving Results: delivering high quality work on time and fulfilling expectations.
- Demonstrating Accountability: maintaining confidentiality.
Language skills:
Spoken and written English or French, with a commitment to learn the other language.
Additional Information
Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 18.01.2026 at 23:59 CET.
Employment Conditions
Contract type: Limited duration contract (3 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Working Hours: 40 hours per week
Job Flexibility: Hybrid
Job grade: 3-4
Job reference: HR-CBS-B-2025-269-LD
Field of work: Support Services (Finance, HR, Legal, Procurement)
Benchmark Job Title: Process/Services Assistant
Global Benefits
- A competitive salary (tax free), increasing in line with your years of relevant experience.
- 30 days of paid leave per year plus 2 weeks annual closure.
- Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
- Family, child and infant monthly allowances depending on your individual circumstances.
- A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
- Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.
Overview of CERN - Discover a world where the impossible is made possible!
At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.
Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.
If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!
More information about us, here: careers.cern
Potential interview questions
| Can you describe your experience providing administrative support in a multicultural environment? | This question assesses your ability to work effectively in diverse teams and cultures. | Share specific examples of how you've successfully collaborated with individuals from different backgrounds. |
| What HR benefits have you previously managed or assisted with in your roles? | The interviewer wants to understand your familiarity with HR benefits processes. | Pro members can see the explanation. |
| How do you ensure compliance with administrative rules and procedures in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to deal with confidential information. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize your tasks when faced with tight deadlines? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you've contributed to a positive team atmosphere? | Pro members can see the explanation. | Pro members can see the explanation. |
| What software tools have you used in your previous administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you approach advising personnel on financial and social benefits? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 6 months ago
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Updated 5 months ago
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Source:
careers.cern
