HR Associate

Contract

This is a GS-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,897 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

Under the general supervision of UNODC’s Regional Director and the direct supervision of the Head of Operations, the Human Resources (HR) Associate would be responsible for a full range of activities in relation to personnel administration as well as the recruitment and appointment of local staff (in accordance with the UNDP Staff Rules and Regulations) and Professional Staff (in accordance with UNODC Staff Rules and Regulation).

Duties and Responsibilities

The HR Associate provides HR services ensuring high quality, accuracy, and consistency of work. The HR Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit.

Summary of Key Functions:

1. Implementation of HR strategies
2. Implementation of HR services
3. Support to knowledge building and knowledge sharing

Specifically, the incumbent will be responsible as follows:

1. Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UNDP/UNODC rules, regulations, policies and strategies.
• Input to the Regional Office business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

2. Implements HR services focusing on achievement of the following results:

• Obtain background information and Terms of Reference (ToR) from project/programme coordinators or Head of sections/units in relation to vacant position to be filled and prepare the necessary administrative documentation (post description, request for vacancy announcements or publication, etc.)
• Building Job Opening for international staff in INSPIRA and coordinate recruitment process in close cooperation with UNODC HQ
• Assist in the preliminary screening of candidates according to selection criteria and in the preparation of final evaluation tables. Prepare minutes and reports (Process Verbale) related to the selection committee’s recommendations. Maintaining electronic records and hardcopy files of such documentation for project auditing purposes.
• Assist in the preparation of contract letters for local staff and consultants and ensure their timely submission to UNDP for approval.
• Monitor and maintain the Field Office Human Resources Management (FOHRM) and Field Office Staffing Information (FOSI) module and ensure that personnel data are up-to-date.
• Monitor the contractual status of project personnel and advise on timely action required for contract extension or renewal.
• Maintain a separate staffing list which could be used as a monitoring tool against information contained in FOHRM as well as enhancing management decision on human resources planning.
• Assist the Finance Unit in clarifying and reconciling monthly UNDP payroll EOIVs against information contained in FOHRM or staff contracts.
• Organize orientation and induction programs or meetings for newly recruited staff (both local and international) in relation to the operation of the organization, locating the Security and safety team (UNDSS), canteen, finding accommodation in the case of international staff,...
• Ensure new and existing staff are accordingly briefed or informed on new HR rules and regulations from both HQ and UNDP.
• Preparation of documentation of a broad variety of personnel actions (i.e. separation, promotion, contract extension, salary increments etc.) and ensure proper filing of personnel records by project and individual staff.
• Review of Performance Evaluation Reports for correctness with regard to proper procedures being followed.
• Ensuring a proper and efficient staff attendance system and be the focal point for all leave requests.
• Maintaining a personnel trending file on a monthly/yearly basis which could be used to monitor the movement of staff over specific period.

3. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR.
• Contribution to knowledge networks and communities of practice.

4. Carryout any additional tasks assigned by supervisor.

Competencies

Professionalism:

• Knowledge of administrative and human resources principles and practices.
• Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by profession rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:

• Work collaboratively with colleagues to achieve organizational goals, within and outisde UNODC;
• Sollicits input by genuinely valuing others, ideas and expertise, is willing to learn from others;
• Proven interpersonal skills and the ability to establish and maintain effective working relations with people in multi-cultural and multi-ethnic environment with sensitivity and respect for diversity;
• place teams agenda before personal agenda;
• suports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsability for team shortcomings.

Planning and Organizing:

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Required Skills and Experience

Education:

• Completion of secondary education is required.
• Bachelor’s degree in human resources, business administration, public administration or similar fields is an asset.
• Certificate in Human Resources is an asset.

Experience:

• At least six (6) years of progressively responsible experience in human resources or administration;
• Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems;
• Experience with UMOJA system is an asset.
• Experience with UN agency is an asset.

Languages:

• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in English and French, i.e. oral and written proficiency is required.
• Knowledge of another UN official working language is an asset.