HR Associate

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,229 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The WHO Global Service Centre (GSC), Malaysia provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and specialized services covering all these fields. The Global Human Resources (GHR) team within the GSC focuses on the execution of HR services on a global scale with the aim to provide reliable, efficient and consistent services as a one-stop-shop for all staff in WHO and partner agencies.

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DESCRIPTION OF DUTIES

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be reassigned to perform other duties within GHR as determined by the Unit Head, GHR which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required. Under the direct supervision of the Team Lead, the incumbent is responsible for the following duties.

1. Appointment of Professional Staff and appointments by Inter-Agency transfer, Secondment or Loan for all categories of staff.

2. Extension of temporary contracts for professional staff, taking into consideration the contract history and administer applicable entitlements accordingly.

3. Administer and prepare letters related to reassignments with change in duty stations including reassignment through arrangements of loans or secondments and reassignment to SOA duty stations.

4. Administration of appointment, reassignment and separation related entitlements and review periodical entitlements, when required.

5. Separation of staff members (in P and higher categories) and administering terminal entitlements.

6. Processing SLIC cases and GSM administration related to SLIC (contract extension, SLWFP, sick leave, SLIC dates and extension, annual leave adjustment, home leave adjustment, WIGI adjustment, changing SLIC or sick leave to service incurred).

7. Review and administer annual leave adjustment, when required.

8. Review and administer home leave due date adjustment, when required.

9. Review and administer Rental Subsidy and Rental Advances

10. Prepare Salary Step Review forms.

11. Initiate related travel requests and RTCs for appointment, reassignment and separation.

12. Processing of education grant claims independently for full year including transmission of weekly payroll reports to Payroll/GSC and cases involving interagency transfers.

13. Uploading all GHR transaction related supporting documents in the L Drive for ECM upload.

14. Guide G4 and G5 staff in implementing complex GHR transactions in GSM.

15. Act as mentor for new staff members and provide appropriate on job training through buddy arrangements.

16. Support P staff in delivering classroom training when required.

17. Updating the status of implementation in both eSLA and HRAP.

18. Perform other duties, as required.

REQUIRED QUALIFICATIONS

Education

Essential:

- Completion of secondary school education or its equivalent.

Desirable:

- Higher level education in human resources or related field.

Experience

Essential:

- At least 8 years of relevant experience in HR management and/or HR administration or

- 6 years with a relevant first level university degree or,

- 5 years with a relevant advanced university degree.

Desirable:

- Experience in the use of an ERP system such as Oracle.

Skills

- Good technical expertise in human resources.

- Ability to multi-task while paying attention to detail.

- Good knowledge in the use of spreadsheet, word processing and Web-based software.

- Meticulous and detail oriented.

- Good analytical and general organizational skills.

- Sound judgement, integrity and tact when dealing with others.

- Excellent inter-personal and communication skills.

- Ability to brief others and explain procedures.

WHO Competencies

1. Teamwork 2. Respecting and promoting individual and cultural differences 3. Communication 4. Moving forward in a changing environment 5. Producing results

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MYR 67,719 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.