HR Assistant

Human Resources

Overview

Support UNHCR in HR administration and personnel management tasks.

You have:

• 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
• Knowledge of English and/or UN working language of the duty station if not English
• Field experience with UNHCR and/or with other humanitarian organizations is an asset
• Good knowledge of UNHCR administrative procedures and processes
• High IT affinity and working experience of ERP systems

Grade

GS4Staff Member / Affiliate Type

General ServiceReason

Temporary > Temporary Assignment/ AppointmentHardship Level

A (least hardship)Family Type

Family<p></p><p></p>Residential location (if applicable)

Remote work accepted

NoTarget Start Date

2023-11-23Target End Date

2024-08-31Job Posting End Date

January 21, 2024Standard Job Description

Human Resources Assistant

Organizational Setting and Work Relationships Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties - Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff. - Assist in processing local staff members' contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures. - Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations. - Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section. - Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. - Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. - Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs. - Initiate routine correspondence on HR matters for the authorizing officer's approval.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education Not specified.

Certificates and/or Licenses Not specified.

Relevant Job Experience Essential Not specified.

Desirable Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.

Functional Skills UN-UN/UNHCR Administrative Rules, Regulations and Procedures IT-Computer Literacy IT-Enterprise Resource Planning (ERP) (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Contrato temporal por un periodo inicial de 6 meses para remplazo de colega durante licencia de maternidad.

Las personas interesadas en postularse a esta vacante deben ser nacionales de El Salvador o deben tener un permiso de trabajo válido en El Salvador al momento de la aplicación, reclutamiento y contratación. Los ciudadanos no salvadoreños deben adjuntar un permiso de trabajo válido para ser considerados a esta vacante.

Las y los candidatos/as preseleccionados deberán presentarse a una entrevista; también se puede administrar una prueba técnica y práctica. Solo se contactarán a las y los candidatos preseleccionados y No se aceptarán aplicaciones fuera de la fecha de cierre.

El ACNUR está comprometido con la diversidad y la inclusión laboral, por lo que se anima a todas las personas a aplicar a esta vacante independientemente de su religión, edad, sexo, etnia, discapacidad, identidad o expresión de género, orientación sexual.

El ACNUR no cobra ninguna tarifa en las etapas del proceso de contratación (solicitud, convocatoria para entrevista, procesamiento, capacitación o cualquier otra etapa).

Esta vacante está sujeta a prueba de vacunación contra Covid-19 con vacuna aprobada por la OMS, autorización médica y controles de referencia satisfactorios.

Se ofrece un paquete competitivo de remuneración y beneficios. Para obtener información sobre los sueldos, asignaciones y beneficios de Naciones Unidas, visite el portal web de la Comisión de Administración Pública Internacional en: http://icsc.un.org

Si usted es una persona con discapacidad y necesita ayuda adicional durante el proceso de solicitud y/o reclutamiento, por favor contáctenos por correo electrónico: [email protected]Functional Clearance

This position doesn't require a functional clearance****Required languages (expected Overall ability is at least B2 level)****

English,

Spanish,

****Desired languages****

,

,

Additional Qualifications

Skills

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and ProceduresEducation

Certifications

Work Experience

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Other information

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: unhcr.org