HR Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

The Human Resources Assistant reports to the Operations Officer, and performs the following GSM duties:-

1.He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas:

•Initiate position actions (Position classification and reclassification actions);

•Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module;

•Contract Management (appointments, extension of appointments, separation actions) changes in status actions;

•Advise on possible reasons of HRAP rejections;

•Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements);

•Provide support to Staff in the use of the staff self-service module (GSM end-users).

2. Monitoring and Reporting of HR Actions:

• Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end that need to be extended, and separation actions for timely action on the part of managers and staff.

3. He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow-up on actions initiated at the RSU level;

4. Leave Administration;

5. The incumbent will serve as backup to the team members in similar or different positions within the RSU.

REQUIRED QUALIFICATIONS

Education

Essential

Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures

Desirable

Training in UN/HR systems is an advantage. Proven skills in drafting and editing are required

Experience

Essential

At least 5 years of experience in Human Resources and preferably with several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Desirable

8 years of experience in Human Resources and preferably several years’ experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Languages:

Essential: Expert knowledge of English..

Desirable:

Functional Knowledge and Skills

•Ability to read, write and understand instructions in the working language

•Knowledge of driving rules and regulations of the country and skills in minor vehicle repair.

•An ability to write a concise and official report of incidents.

•Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions.

•Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.

•Ability to work in a team

WHO Competencies

1. Knowing and managing yourself
2. Producing results
3. Fosters integration and teamwork
4. Moving forward in a changing environment
5. Respecting and Promoting individual and cultural differences

Remuneration

Remuneration comprises an annual base salary starting at SLL 111,123 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit http://www.who.int.

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WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.