HR Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Under the guidance and direct supervision of the Operations Manager and Head of HR in CO, provides leadership in execution of the full range of CO HR services ensuring their efficiency, transparency, and integrity. The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery. The HR Assistant will support the CO as business partner in all prisms of HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions and reporting including but not limited to. Full application of the UNDP policies, rules and regulation, and solid acts of integrity, transparency, and honesty

Ensures implementation of HR strategies focusing on achievement of the following results:  Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.  Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management, in consultation with the direct supervisor and office management. 2. Implements HR services focusing on achievement of the following results:  Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.  Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).  Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.  Maintenance of the CO staffing table.  Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB).  Update of the CO rosters.  Maintenance of proper filing system for HR records and documents.  Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies. 3. Ensures proper staff performance management and career development focusing on achievement of the following results:  Provision of background information to CRG.  Provision of background information for drafting Whole Office Learning plan and individual learning plans. 4. Ensures conduct of UN-related surveys focusing on achievement of the following results:  Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys. 5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:  Participation in the trainings for the operations/projects staff on HR.  Contribution to knowledge networks and communities of practice. 6. Any other related tasks as may be required or assigned by the supervisor

Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients;
 Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age;  Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.  Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.  Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; a  Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary.

Excellent oral and written skills; excellent drafting, formulation, reporting skills.  Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.  Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.  Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.  Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.