HR Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Title: HR Assistant Location: Addis Ababa Employment Category: I1 Reporting To: Human Resource and Administration Manager Start of Contract & Duration: Three Months (3) Posting date: January 17, 2022

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia including WASH and shelter provision, child and youth protection, Gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

The HR Assistant is expected to provide support to the HR Unit in the following activities: -

RESPONSIBILITIES

• Maintain a thorough knowledge of DRC HR policies and ensure adherence to it.
• Assist the HR and Admin Coordinator in the preparation of payrolls, final payments, and Ethiopia Migration Program recruitments and administration-related issues.
• Ensure personnel files are complete and accurate assuring adherence to the highest level of confidentiality.
• Assist the HR Team in making internal and/or external announcements of vacancies as required by different offices in DRC;
• Checks the fulfillment of all the required documents in the employee personal file and make sure that the CO has a sound documentation system;
• Ensures that all staff are insured when they first join the organization, sends the updates of any changes that affect our insurance policy like salary increment, termination, dependent updates, transfer, etc;
• Handles all insurance-related issues of staff in a very organized and professional manner;
• Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and DRC Dynamics;
• Make sure that all newly hired staff have got DRC ID;
• Make sure that all staff in DRC Addis and FOs have been registered in the government pension scheme and keep the record in the personal file.
• Prepare loan request letter, certificate of work, PF requests, cost-sharing, and other letters as requested by staff members.
• Inform the bank whenever staff members took bank loans, and leave the organization.
• Keep records of every communication in the relevant file
• Keep personal files based on the checklist.
• Cost Sharing: follow up with staff who have learned to use the cost-sharing benefit of the government and deduct the amount from their basic salary.
• Request, update, compile the hybrid allowance, and share it with the Administration Coordinator every month.
• Monthly update the staff directory and share it with all staff.
• Any other tasks that will be assigned to you by your line manager and the HR Team.

Experience and Technical Competencies: (include years of experience)

• 2 years experience for Diploma or above 1-year experience for BA holders
• High integrity, pro-active, stable, robust character, and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Knowledge of computers: word processing, database management packages.

Education (include certificates, licenses, etc.):

• Diploma or BA in Human Resource Management or other relevant fields.

Languages: (indicate fluency level)

• Fluent in written and spoken English and Amharic

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for Excellence: Focusing on reaching results while ensuring efficient processes. Collaborating: Involving relevant parties and encouraging feedback. Taking the lead: Taking ownership and initiative while aiming for innovation. Communicating: Listening and speaking effectively and honestly. Demonstrating integrity: Acting in line with DRC's vision and values

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.

Please forward the application and CV, in English through the stated website no later than January 23, 2022.

For general information about the Danish Refugee Council, please consult www.drc.ngo Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap. Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.